- Provide comprehensive executive assistance and administrative support to the Managing Director.
- Manage the MD’s calendar, appointments, meetings, travel plans, and daily schedule.
- Prioritize and track important tasks, assignments, deadlines, and commitments of the MD.
- Coordinate internal and external meetings, business discussions, client interactions, and official engagements.
- Prepare meeting agendas, discussion points, presentations, reports, briefing notes, and other required documents.
- Attend meetings, record minutes where required, and maintain clear Minutes of Meeting (MoM) and action-point trackers.
- Maintain daily task lists and proactively follow up on action points assigned by the MD.
- Draft and manage emails, letters, official communications, notices, and business correspondence on behalf of the MD.
- Maintain and organize confidential documents, records, reports, and management-related information.
- Coordinate with internal departments and management teams regarding urgent and priority business requirements.
- Collect regular reports, updates, data, and information from various departments for management review.
- Prepare daily, weekly, monthly, and periodic MIS reports, management dashboards, trackers,



and status reports.
- Follow up with departmental heads and responsible team members regarding pending activities and assigned tasks.
- Maintain department-wise status reports and ensure timely updating of management trackers.
- Highlight delays, critical pending matters, and priority issues to the MD for timely intervention.
- Coordinate communication between the MD and senior management, department heads, clients, vendors, and other stakeholders.
- Ensure timely circulation of instructions, decisions, and action points communicated by the MD.
- Maintain proper filing and retrieval systems for important documents and correspondence.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.
- Support the MD in preparing for reviews, presentations, business meetings, management meetings, and other official engagements.
- Monitor significant commitments and ensure that the MD is adequately briefed before meetings and appointments.
- Perform other executive coordination and administrative responsibilities as assigned by the Managing Director.

📌 Secretary / Executive Assistant (Ludhiana)
🏢 R.K. Transport
📍 Ludhiana