We are looking for a proactive and detail-oriented Onboarding Executive to manage the complete employee onboarding process and ensure a smooth, professional experience for current hires from offer acceptance through joining and initial documentation.
Key Responsibilities
- Coordinate the complete onboarding process for new employees.
- Collect and verify employee documents and KYC details.
- Complete joining formalities and maintain accurate employee records.
- Coordinate with candidates, recruiters, HR, payroll and client teams.
- Ensure timely completion of offer letters, joining forms, background verification and other documentation.
- Create and maintain employee records in HRMS / internal systems.
- Track joining status and follow up with candidates for pending documents.
- Conduct or coordinate onboarding calls and orientation sessions.
- Ensure employees understand company policies, processes and required compliances.
- Resolve onboarding-related queries promptly.
- Prepare onboarding MIS and daily/weekly status reports.
- Maintain confidentiality and ensure proper handling of employee data.
Desired Skills
- Good communication and interpersonal skills.
- Strong follow-up and coordination abilities.
- Good working knowledge of MS Excel and HRMS.
- Strong attention to detail and documentation skills.
- Ability to manage multiple employees and deadlines simultaneously.
- Professional and customer-focused approach.
- Prior experience in recruitment, staffing or HR operations will be an advantage.
Ideal Candidate: Someone who is organised, energetic, highly responsive and comfortable working in a fast-paced HR/staffing environment with strong coordination and follow-up responsibilities. VERY STRONG MS EXCEL