Job Description

Job Purpose

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We are a rapidly expanding construction company with a footprint across India, seeking a highly organized, tech-savvy Business Assistant to anchor the Director's Office. This role is the intellectual filter of our executive suite. You will own meetings and administrative governance, acting as a Quality Gatekeeper — reviewing, analyzing, and challenging progress reports before they reach the Director's desk. You will build systems from the ground up to improve our corporate governance model.

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Core Responsibilities

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This role is structured around three interconnected pillars:

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• Meeting Governance, MoM Logging & Milestone Tracking (40%)

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• Strategic Gatekeeping, Data Auditing (30%)

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• Legacy Team Diplomacy & Change Management (30%)

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Key Responsibilities

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1. Meeting Governance, MoM Logging & Milestone Tracking (40%)

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• Minutes of Meetings (MoM) Ownership: Attend all critical review meetings alongside the CEO and Director. Translate discussions into crisp, legally and operationally tight Minutes of Meetings.

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• Relentless Action-Item Tracking: Convert MoMs into live task logs. Follow up relentlessly with department heads, regional managers, and external partners to ensure no directive falls through the cracks.

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• Cross-Functional Milestone Management: Manage a master timeline tracking cross-functional dependencies.

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2. Strategic Gatekeeping, Data Auditing & Smart AI Leverage (30%)

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• The First Line of Defense: Review, vet, and verify progress reports, milestones, and technical submissions from service sites and the Geotechnical division before briefing the CEO and Director.

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• Smart AI & Technology Leverage: Use modern AI tools (LLMs, transcription, data automation) to accelerate MoM drafting and report summarization — while applying critical thinking to audit and fact-check all AI-generated output. AI is an accelerator; you are the ultimate checkpoint for veracity.

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3. Legacy Team Diplomacy & Change Management (30%)

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• Bridging Legacy & Modern Systems:



Guide long-standing company veterans to adopt modern digital reporting frameworks — Excel dashboards, task-tracking platforms — without creating internal friction. We have a multi generational team.

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• Empathetic Accountability: Coach regional project teams to track the right data metrics so their work stands up to external client scrutiny.

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Profile Requirements

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• Experience: 7 to 10 years inside an organized contracting house, real estate services firm, PMC, EPC setup, or heavy infrastructure company. Multi-regional experience highly preferred.

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• The "EI + Detail" Blend: High emotional intelligence to influence multi-generational teams, backed by sharp attention to detail that catches inconsistencies instantly.

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• Tech & Metric Literacy: Advanced MS Excel (dashboards, data synthesis) and comfort with modern digital collaboration and task-tracking platforms.

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• Core Trait: A patient diplomat who overcomes institutional inertia through relationship building, while remaining uncompromising on reporting quality. You Will Thrive in This Role If You...

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• Are energized by structure, systems, and making order out of complexity

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• Have a natural instinct to question numbers that "don't add up"

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• Can manage multiple high-priority tasks without losing precision

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• Are comfortable operating in a fast-paced, growth-stage company environment

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• Have a penchant to learn new things. We are happy to learn together.

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What We Offer

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• Direct exposure to the CEO's and Director's strategic decision-making

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• A high-impact role at the nerve center of a fast-expanding construction company

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• Competitive CTC up to ₹13,00,000 per annum

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• Opportunity to grow with a rapidly scaling infrastructure company

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How to Apply

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If you are a sharp, detail-obsessed professional who thrives in a high-accountability workplace, we want to hear from you.

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• Send your CV and a brief cover note to: [email protected]

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• Subject line: Application – Business Assistant to Director

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• Experience Required: 7 – 10 Years

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• Compensation: Up to ₹13,00,000 CTC

📌 Executive Assistant (Project & Corporate Governance) to Director's office (Kolkata)
🏢 KADTECH Infraprojects
📍 Kolkata