Job Description

Position to be hired for: Executive Assistant

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Location: BKC, Mumbai

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Whom Are We Looking For?

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A dynamic, highly organized individual who thrives in a fast-paced setting and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

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Key Responsibilities:

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1. Calendar & Travel Management

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- Manage founders' calendars, schedule meetings, and prioritize engagements.
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- Coordinate travel bookings, itineraries, and logistics.
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- Anticipate conflicts and plan schedules proactively.
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2. Operations & Data Management

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- Maintain large sets of business/operational data with accuracy.
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- Manage trackers, reports, and dashboards on Excel/Google Sheets.
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- Ensure timely updates and data hygiene.
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3. CRM & Sales Operations

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- Update and manage Sales CRM (lead status, pipeline stages, follow-ups).
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- Prepare basic CRM reports and ensure tracking is up to date.
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4. Client Communication & Follow-ups

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- Coordinate with clients for meeting scheduling, reminders, and document follow-ups.
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- Ensure professional and timely communication.
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5. Project Coordination & Execution

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- Track projects, timelines, and deliverables across teams.
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- Follow up regularly to ensure closure of action items.
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6. MoM & Documentation

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- Take Minutes of Meetings, track action items, and ensure follow-ups.
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- Maintain organized records and documentation.
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Key Skills and Competencies:

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- Alteast 3–5 years of experience in executive support, project coordination, or related roles.
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- Strong organizational, multitasking, and time-management skills.
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- Excellent attention to detail and ability to track multiple tasks simultaneously.
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- Exceptional communication and interpersonal skills for cross-functional collaboration.
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- Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
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- Adaptable and comfortable taking ownership of tasks without waiting for direction.
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- Eager to grow the role beyond traditional EA responsibilities.
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📌 Executive Assistant (Mumbai)
🏢 treelife
📍 Mumbai