Job Description

Executive Assistant to Founder

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Location: Khar West, Mumbai

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Working Hours: Full-time, Office-based (UK timings: 12:30 PM – 9 PM IST)

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Experience: 4–6 years

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Salary: INR 4 LPA

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About My Digital Shelf

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My Digital Shelf is a global B2B platform serving the FMCG and retail industry through high-impact conferences, executive dinners, and media platforms across the UK, USA, UAE and Europe.

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We work with senior leaders across CPG brands, retailers, and solution providers to shape the future of connected commerce, data and AI.

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As we scale internationally, we are looking for a highly organised, proactive Executive Assistant to support the Founder directly.

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The Role

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This is a high-trust, high-visibility role working closely with the Founder.

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You will act as the Founder’s operational right hand — managing priorities, protecting time, ensuring follow-ups are executed, and helping keep strategic initiatives moving.

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You will work alongside the Head of Operations, but your primary responsibility is to support the Founder’s effectiveness, focus, and execution.

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Key Responsibilities

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Calendar & Time Management

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• Manage complex calendars across UK, US, and India time zones

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• Prioritise meetings and protect focus time

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• Coordinate internal and external stakeholder scheduling

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Inbox & Communication

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• Draft and manage key emails on behalf of the Founder

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• Filter inbound communication and flag priority items

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• Ensure timely follow-ups

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Founder Project Support

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• Track strategic initiatives and ensure accountability

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• Prepare briefing notes ahead of meetings

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• Create presentations, reports, and research summaries

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• Support investor/sponsor-facing documentation

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Travel & Logistics

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• Coordinate domestic and international travel

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• Prepare detailed itineraries and documentation

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Operational Coordination

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• Act as bridge between Founder and Head of Operations

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• Track deadlines and ensure commitments are delivered

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• Maintain internal dashboards or trackers

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Administrative Management

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• Expense tracking and approvals

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• Contract/invoice coordination where required

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• Organise documentation and digital filing systems

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What We’re Looking For

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• 4+ years of experience supporting a Founder, CEO or senior leader

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• Experience working in a fast-paced or entrepreneurial environment

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• Exceptional written and verbal communication skills

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• Strong organisational and prioritisation capability

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• High discretion and professional maturity

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• Systems-driven and detail-oriented

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• Proficiency in Google Workspace, Excel/Sheets and collaboration tools

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• Comfortable working UK hours

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Preferred:

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• Exposure to events, consulting, media, retail or FMCG industries

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• Experience coordinating international stakeholders

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Why Join

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• Work directly with an international founder

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• Exposure to global FMCG and retail leaders

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• High-growth entrepreneurial setting

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- Opportunity to evolve into a strategic operations or Chief of Staff-style role
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📌 Executive Assistant (Mumbai)
🏢 My Digital Shelf
📍 Mumbai