Job Description

1. JOB PURPOSE

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To plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information.

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2. JOB ACCOUNTABILITIES LINKED TO OBJECTIVES

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• Responsible for distribution and management of all office procedures and project related documents

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o Incoming mail – copying, distributing and filing

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o Outgoing mail - copying, distributing and filing

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o Issue and track document

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o Letter and fax format and protocol

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o Document referencing and storage protocol

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o PC file storage and backups

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o Filling

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o Stationery requests and ordering (site document controllers)

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o Drawing issue procedure

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o FTP site use

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o Document tracking logs & registers

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o Daily file management

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• Project Specific Requirements

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o Download drawings issued from FTP site

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o Print transmittals for Project Architect to review

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o Determine issue purpose and distribution

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o Arrange for printing of hard copies of drawings

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o Conduct quality control – drawings vs transmittals and check against all registers

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o Where necessary notify issuing party of outstanding/ unresolved matters

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o Compile letter of issue

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o Obtain authorization from Project Architect

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o Update all related registers, logs,



statements and reports after issue

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o Compilation and update of Project Quality Assurance Manual

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o Update Project document control registers

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o Coordinate change management administration

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Although you have been employed to perform duties as is required of your position, you may require to perform other duties that may reasonably be expected of you.

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3. QUALIFICATION / EXPERIENCE / REQUIREMENTS

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• Any Graduate

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• Positive command of spoken and written English

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• Minimum of 2-6 years' experience as a Document controller in a multinational company

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• Experience of working in Middle East based projects preferred

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4. TECHNICAL (SOFTWARE) KNOWLEDGE

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• Intermediate level of all Microsoft office programs (Word, Excel, PowerPoint, Outlook)

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• Knowledge of FTP Operation

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• Knowledge of Expedition software

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• Knowledge of Aconex

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• Knowledge of Newforma

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• Knowledge of Primavera

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5. COMPETENCIES

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• Communication

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• Result Oriented

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• Teamwork

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• Organization awareness

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• Client/Customer Focus

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6. JOB LOCATION

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Candidates currently available or willing to relocate to Hyderabad or Cochin can apply.

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Interested candidates can also send their CV to [email protected], mentioning 'Document Controller' in the subject line.

📌 Document Controller (Hyderabad)
🏢 DSA Architects International
📍 Hyderabad