Job Description

EXECUTIVE ASSISTANT

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Location: Chennai, Tamil Nadu (candidates may be based anywhere, but must be available in Chennai)

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Reports to: Founder / Senior Management

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Employment type: Full-time, permanent

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Experience: 2–8 years

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Travel: Essential — see below

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Compensation: Competitive, based on experience

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ABOUT THE ROLE

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We are seeking an Executive Assistant to support the founder directly across business and travel commitments — owning calendars, correspondence, travel, documentation and follow-through, so that the founder's time goes to decisions rather than logistics. The role handles confidential material daily, and drafts and coordinates on the founder's behalf.

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This is an AI-first role. The successful candidate will run their work through AI tools and workflows every day — drafting, summarising, researching, triaging and tracking — with the judgment to verify every output before it is used. Proficiency here is a primary requirement, not a bonus.

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A NOTE ON TRAVEL

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The founder travels frequently, often at short notice, and the Executive Assistant travels with them. This is a real and constant feature of the role. Please apply only if you have genuine availability and willingness to travel internationally at short notice.

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KEY RESPONSIBILITIES

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AI-driven working

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- Use AI tools as the default working method for drafting, summarising, research and preparation

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- Build and maintain repeatable AI workflows for recurring work — inbox triage, meeting briefs, travel research, follow-up tracking

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- Run the meeting pipeline end to end: summary, decisions, owners, tasks, follow-ups; prepare a daily brief consolidating priorities and actions due

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- Apply clear judgment on what may and may not be put into AI tools,



and verify every output before it reaches the founder or an external party

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Calendar, correspondence and follow-through

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- Own complex calendars across multiple time zones; schedule and coordinate internal and external meetings, including with clients, partners and government counterparts

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- Prepare agendas, briefing notes and meeting materials in advance

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- Draft, review and send correspondence on the founder's behalf

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- Manage inbox triage and prioritisation; flag what needs attention and handle what does not

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- Track action items to completion and follow up proactively without being asked

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Travel and logistics

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- Arrange international and domestic travel: itineraries, flights, accommodation, visas and ground transport

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- Travel alongside the founder, managing schedules, documents and logistics on the move

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- Rebuild schedules when travel is disrupted, keeping commitments intact

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- Process expense claims and maintain travel records

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Documentation and confidentiality

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- Maintain document and version control across contracts, reports and controlling documents

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- Acknowledge every document received by name and date on arrival, so nothing is lost in transit

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- Handle contracts, compensation information, client details and personal matters with absolute discretion

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REQUIRED SKILLS AND KNOWLEDGE

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AI proficiency (primary requirement)

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- Daily working fluency with AI assistants for drafting, summarising, research and analysis

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- Practical prompting skill — able to get a usable first draft rather than a generic one

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- Experience with AI-assisted productivity tools: knowledge bases, meeting-note capture, calendar intelligence, automation between applications

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- Understanding of AI-agent and automation workflows, and where to apply them

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- Verification discipline — able to describe a time an AI output was wrong and how it was caught

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- Sound data judgment: knows what confidential material must never be placed into an external tool, and stays current as these tools change

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Core executive support

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- Complex calendar and diary management across multiple time zones

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- Professional written English to a standard requiring light editing at most

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- International travel coordination, including visa processes

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- Meeting coordination, minute-taking and action tracking

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- Document management and version control discipline

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- Proficiency with Microsoft Office and Google Workspace

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PREFERRED

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- Experience supporting a founder, CEO or senior executive directly

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- Experience in a technology or startup setting; comfort reading technical status updates

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- english, Hindi or additional languages

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EXPERIENCE REQUIREMENTS

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- 2–8 years in executive assistant, personal assistant or senior administrative roles, with direct support of senior leadership

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- Genuine availability and willingness to travel internationally at short notice — a real requirement of the role, not an occasional extra

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- Stable tenure record; this role compounds in value over time

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HOW TO APPLY

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email to

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[email protected]

📌 Executive Assistant (Chennai)
🏢 ATMAN
📍 Chennai