Job Description

Location Onsite - Bengaluru,

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Team CEO Office

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Full-Time Skills

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Executive Support & Coordination, Documentation & Record Management, Version Control & Compliance Awareness, Process Design & Optimization, Technical Aptitude (AI/Healthcare), Data & Information Organization, Written & Verbal Communication, Stakeholder Management Attention to Detail, Confidentiality & Discretion, Training & Enablement, Time Management & Multitasking, and Tools & Systems Proficiency.

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About the Role

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As an Executive Assistant, you will support the CEO and Executive Leadership Team in a fast-paced AI-driven healthcare environment.

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This role goes beyond traditional administrative support- requiring strong documentation management, cross-functional coordination, and a working understanding of technical and regulatory contexts in healthcare and AI.

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You will play a critical role in ensuring operational efficiency, documentation integrity, and seamless collaboration across teams.

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Executive & Operational Support

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Work closely with the CEO and the ELT to manage priorities, track key initiatives,

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Coordinate across internal teams and external stakeholders to support strategic projects.

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Prepare meeting agendas, capture detailed notes, and track action items to closure.

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Assist in communication and follow-ups with leadership and cross-functional teams.

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● Documentation & Knowledge Management

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Organize and maintain structured physical and digital documentation systems.

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Label, sort, and categorize documents for easy retrieval and usability.

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Ensure timely retrieval of records upon request.

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Maintain documentation integrity, including version control and controlled access.

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Remove obsolete documents in accordance with retention policies.

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Ensure adherence to inteinternal standards and regulatory documentation requirements.

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● Audit & Compliance Support

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Support internal and external audits by ensuring documentation readiness.

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Track and maintain records required for compliance and regulatory purposes.

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Coordinate with teams to standardize documentation practices across the organization.

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● Process & Training

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Develop and implement best practices for documentation and record management.

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Train employees on documentation standards, tools, and workflows.

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Drive consistency and efficiency in documentation processes across teams.

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● Technical & Administrative Support

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Utilize electronic filing systems and documentation tools effectively.

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Assist with transcription, formatting, and proofreading of technical and non-technical documents.

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Maintain structured repositories for policies, reports, and operational records.

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● Bachelor's/Master's degree in Data Analytics, Economics, Statistics, Engineering, or a related analytical field.

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● 3+ years of experience in business analysis, documentation management, or process coordination.

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● Strong analytical and problem-solving skills with the ability to interpret and organize data effectively.

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● Experience in documentation frameworks, process mapping, and record management systems.

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● Proficiency in MS Office, especially Excel (data analysis, reporting, tracking) and PowerPoint. ● Basic understanding of compliance, regulatory requirements, and audit processes.

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● Ability to identify gaps, streamline workflows, and improve documentation processes.

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● Strong stakeholder management, coordination, and communication skills.

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● High level of integrity and discretion in handling sensitive and confidential information.

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● Ability to manage multiple priorities, meet deadlines, and work in a rapid-paced environment. ● Experience working with cross-functional teams and supporting initiatives.

📌 Executive Assistant (Bengaluru)
🏢 RANDSTAD INDIA
📍 Bengaluru