Job Description

Executive Support

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- Manage and maintain the CEO's calendar, appointments, and meeting schedules.
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- Coordinate internal and external meetings, ensuring timely preparation of agendas, documents, and presentations.
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- Handle all incoming communication on behalf of the CEO including emails, calls, and correspondence.
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Coordination & Communication

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- Act as a liaison between the CEO and internal departments, clients, advisors, and external stakeholders.
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- Draft and prepare skilled emails, letters, reports, and presentations for the CEO.
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- Ensure timely follow-up on action items and key deliverables from meetings.
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Meeting & Documentation Management

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- Organize board meetings, management meetings, and strategic discussions.
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- Prepare meeting notes, minutes of meetings, and track action points.
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- Maintain organized records and documentation related to executive activities.
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Travel & Event Management

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- Manage travel arrangements including flight bookings, accommodation, and itineraries.
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- Coordinate executive events, client meetings, and corporate engagements.
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Confidentiality & Office Management

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- Handle sensitive information with strict confidentiality and professionalism.
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- Support CEO in managing strategic priorities and administrative tasks.
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- Ensure smooth functioning of the executive office.
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REQUIRED QUALIFICATIONS & EXPERIENCE

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- Bachelor's degree in business administration or related field.
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- 4–6 years of experience as Executive Assistant / Secretary to Senior Leadership.
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- Experience supporting CXO-level executives preferred.
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REQUIRED SKILLS & COMPETENCIES

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- Excellent written and verbal communication skills.
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- Strong organizational and time management abilities.
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- High level of discretion and confidentiality.
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- Ability to multitask and manage competing priorities.
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- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
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📌 Executive Assistant (Mumbai)
🏢 Chartered Finance Management Private
📍 Mumbai