We are seeking a detail-oriented and motivated Accounting Trainee to support the Finance team in managing Accounts Payable (AP), employee reimbursements and TRS process. The ideal candidate should have a basic understanding of accounting principles, strong attention to detail, and the ability to work in a fast-paced workplace
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Key Responsibilities / Functions:
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Accounts Payable
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- Understanding of purchase orders and three-way matching
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- Process vendor invoices accurately and in a timely manner.
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- Resolve invoice discrepancies and coordinate with vendors.
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- Prepare payment proposals and ensure timely vendor payments.
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- Maintain vendor master data and reconciliation.
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- Assist in month-end AP closing activities.
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Employee Reimbursements
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- Verify and process employee expense claims as per company policy.
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- Ensure proper supporting documentation is attached.
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- Coordinate with employees for clarification on discrepancies.
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- Maintain reimbursement records and reporting.
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- Degree in Accounting
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- Proficient in Microsoft Office Suite, including strong Excel skills and comfort with learning new technology
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- Any accounting ERP knowledge or Certification in SAP, Oracle and OneStream is a plus
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- Understanding of purchase orders and three-way matching
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Essential Functions:
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- Processes payments of invoices, purchase orders,
and freight bills by reviewing for accuracy to ensure that all payments are correct and reflect appropriate information.
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- Maintains files as required to ensure the proper processing of all invoices in a timely manner.
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- Scans and registers invoices in the document retrieval system.
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- Collaborates with purchasing, receiving, shop staff and vendors in the processing of accounts payable transactions.
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- Participates in Responsible Care initiatives to ensure that the Company achieves its goals.
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SKILLS/SPECIFICATIONS:
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- Excellent written and verbal communication skills
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- Proficient data entry skills with a high degree of accuracy
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- Detail orientated with the ability to multi-task and manage time effectively
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- General accounting concept knowledge
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- Good mathematical skills
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- Working knowledge of Excel, Word, and Adobe
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Personal Characteristics and Attributes:
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- High attention to detail and accuracy
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- Ability to identify process inefficiencies and recommend/implement controls
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- A "roll up your sleeves" attitude to get the job done
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- Highly effective written and verbal communication skills
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- Passion for collaboration, learning, and process improvements
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- Able to thrive in a fast-paced environment and work overtime when needed
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DISCLAIMER:
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Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.