Job Description

We are looking for an organised, proactive and detail-oriented Office Administrative Assistant to ensure the smooth day-to-day running of the office.

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This is a key role within the company for someone who enjoys bringing structure to a busy workplace, solving problems and keeping things running seamlessly behind the scenes.

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Executive Support

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- Manage the Founder's personal and professional calendars, ensuring appointments are coordinated seamlessly and nothing is overlooked.
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- Schedule meetings and appointments.
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- Organise travel, itineraries and accommodation when required.
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- Assist with correspondence, documents and day-to-day administrative tasks.
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- Help prioritise the Founder's daily schedule and reminders.
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Office Administration

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- Oversee the smooth day-to-day functioning of the office.
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- Maintain office, pantry and stationery supplies.
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- Coordinate office maintenance, including Wi-Fi, printers, air-conditioning, appliances, AMCs, warranties and other service requirements.
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- Coordinate couriers, WeFast, Porter and other logistics requirements.
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- Ensure the office remains organised, functional and well-maintained at all times.
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Team Coordination & Administrative Support

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- Support the wider team with day-to-day administrative requirements.
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- Coordinate between departments to ensure tasks and information flow efficiently.
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- Assist in organising documents, trackers and internal records.
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- Help ensure work continues smoothly during team absences or busy periods.
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- Be the first point of contact for general office coordination and administrative support.
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Organisation & Problem Solving

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- Research solutions and independently resolve everyday office-related issues.
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- Coordinate with vendors for office services, maintenance and repairs.
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- Keep important documents, warranties and office records organised.
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- Anticipate administrative needs before they become problems.
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- Take ownership of the countless day-to-day administrative and coordination tasks that keep the office running efficiently, ensuring nothing falls through the cracks.
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Skills:

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- Comfortable using Google Workspace, Microsoft Office and common office software.
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- Confident troubleshooting basic technology issues such as printers, Wi-Fi, computers and office equipment.
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- Quick to learn new software and systems.
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- Proficient in English
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We're Looking For Someone Who Is:

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- Exceptionally organised and detail-oriented
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- Proactive and resourceful
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- Calm under pressure
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- Professional and discreet
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- Tech-savvy and quick to learn
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- A strong communicator
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- Dependable and trustworthy
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- Someone who enjoys taking ownership and solving problems
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- This role is ideal for someone who takes pride in keeping things organised, enjoys helping others and thrives on making sure everything runs smoothly behind the scenes.
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Details:

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This is a full-time position, in-person position

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Monday - Friday: 10am - 6:30pm

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Saturdays: 10am - 2pm

📌 Office Administrative Assistant (Mumbai)
🏢 Camelot India
📍 Mumbai