Job Description

Job Summary

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We are looking for a detail-oriented and proactive Accounts Executive to support the day-to-day finance and accounting operations. The ideal candidate should possess sound accounting knowledge, be proficient in Busy Accounting Software and Microsoft Excel , and have the ability to manage sales accounting, receivables, documentation, and financial records with accuracy and efficiency.

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The role requires strong coordination with internal teams, customers, and vendors to ensure smooth financial operations, timely collections, and accurate accounting records.

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Key Responsibilities

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Sales Accounting & Documentation

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- Process customer sales orders accurately and in a timely manner.
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- Generate and verify tax invoices, proforma invoices, debit notes, and credit notes.
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- Ensure all sales transactions are recorded accurately in the accounting system.
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- Handle sales return documentation and accounting entries.
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- Verify rebate calculations, discount structures, and pricing as per approved commercial terms.
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Accounts Receivable Management

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- Maintain and update customer payment records.
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- Monitor customer outstanding balances and ageing reports.
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- Follow up with customers for outstanding and overdue payments.
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- Coordinate with the Sales team for collection of pending dues.
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- Track bill due dates and ensure timely payment follow-ups.
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- Maintain proper records of customer collections and payment reconciliations.
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Inventory & Purchase Documentation

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- Update Goods Receipt Notes (GRNs) in the accounting system.
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- Ensure accurate recording of inward goods and supporting documentation.
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- Coordinate with the warehouse and procurement teams for discrepancies, if any.
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Accounting & Financial Records

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- Record expense bills and purchase invoices in the accounting software.
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- Maintain accurate accounting entries and supporting documentation.
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- Ensure timely posting of financial transactions in compliance with company policies.
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- Assist in ledger reconciliation and verification of financial records.
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Claims & Commercial Support

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- Track customer claims, rebates, and commercial adjustments.
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- Follow up with internal stakeholders and external parties for claim settlements.
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- Maintain proper documentation for all claims and commercial transactions.
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- Support the finance team in resolving billing and payment-related queries.
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Reporting & Compliance

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- Prepare periodic reports related to receivables, collections, outstanding payments, and claims.
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- Maintain organised financial records for audits and internal reviews.
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- Ensure compliance with company policies and accounting procedures.
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Required Skills & Competencies

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- Good understanding of accounting principles and commercial documentation.
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- Hands-on experience with Busy Accounting Software .
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- Solid working knowledge of Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas, data management).
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- Good analytical and reconciliation skills.
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- High level of accuracy and attention to detail.
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- Good communication and follow-up skills.
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- Ability to manage multiple tasks and meet deadlines.
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- Strong coordination and problem-solving abilities.
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Qualifications

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- Bachelor's degree in Commerce (B.Com) or equivalent.
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- Additional certification in Accounting or Finance will be an added advantage.
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Experience

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- 3-5 years of relevant experience in Accounts Receivable, Sales Accounting, or General Accounting.
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- Experience in handling invoicing, collections, reconciliations, GRNs, credit/debit notes, and expense accounting.
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- Prior experience in trading, distribution, retail, or consumer electronics organisations will be preferred.
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📌 Finance Executive (New Delhi)
🏢 Luxury Personified
📍 New Delhi