Job Description

Executive Assistant (EA) to Vice President of Sales

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Location: WeWork Office, Zenia Building, Hiranandani Estate, Thane West, Thane

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About the Role

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Client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in strategic, operational, and administrative activities. The ideal candidate will act as a trusted partner, ensuring seamless coordination of business priorities, stakeholder communication, scheduling, and executive decision support.

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Key Responsibilities

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Manage the Managing Director's calendar, meetings, travel plans, and appointments.

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Coordinate internal and external communications on behalf of the MD.

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Prepare presentations, reports, meeting agendas, MOMs (Minutes of Meeting), and business correspondence.

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Track action items from leadership meetings and ensure timely closure.

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Support strategic projects by collecting, analysing, and presenting business data.

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Liaise with department heads to gather updates, reports, and project status.

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Organise leadership reviews, customer visits, board meetings, and corporate events.

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Maintain confidentiality of sensitive business information and executive communications.

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- Assist in preparing MIS reports,



dashboards, and management reviews.
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- Coordinate with external stakeholders, customers, vendors, consultants, and government authorities when required.
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- Ensure smooth execution of executive priorities and follow up on critical business initiatives.
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Desired Qualifications

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- Bachelor's degree in Business Administration, Engineering, Commerce, or related field.
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- MBA preferred.
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- 5–15 years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior leadership.
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- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
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- Excellent verbal and written communication skills.
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- Robust organisational, multitasking, and stakeholder management abilities.
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- High level of professionalism, discretion, and confidentiality.
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Preferred Skills

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- Presentation preparation and data analysis.
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- Meeting coordination and project tracking.
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- Business reporting and MIS management.
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- Strong follow-up and execution orientation.
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- Exposure to manufacturing, automation, engineering, or industrial organisations will be an added advantage.
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📌 Executive Assistant (Thane)
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📍 Thane