Job Description A. Calendar & Time Management n n Manage the Director's daily calendar, appointments and commitments. n Schedule meetings and ensure appropriate preparation in advance. n Prioritise appointments based on urgency and business importance. n Avoid scheduling conflicts and proactively highlight potential issues. n Maintain a daily and weekly activity plan for the Director. n Provide reminders and briefing notes before key meetings. n Ensure adequate time is allocated for travel, preparation and follow-ups. n n B. Meeting & Follow-up Management n n Coordinate meetings with senior management, customers, business associates and other stakeholders. n Prepare meeting agendas, background information and relevant documents. n Record important decisions, action points and commitments. n Maintain an Action Tracker for matters assigned by the Director. n Follow up with concerned executives and departments until closure. n Provide the Director with regular updates on pending matters. n Escalate delays, bottlenecks and critical issues promptly. n n C. Correspondence & Communication n n Manage and prioritise emails, letters, messages and other correspondence for the Director. n Draft routine communications, letters,



notes and presentations as required. n Ensure important communications receive timely responses. n Maintain professional communication with internal and external stakeholders. n Handle sensitive and confidential information with absolute discretion. n n D. Travel Management n n Coordinate domestic and international travel arrangements. n Manage flight/train bookings, hotels, ground transportation and itineraries. n Prepare complete travel schedules and supporting documents. n Coordinate meetings during travel. n Maintain a consolidated travel calendar. n Ensure all travel-related requirements are completed before departure. n n E. Information & Documentation Management n n Maintain organised digital and physical records. n Prepare reports, summaries, presentations and MIS as required. n Collect information from different departments and consolidate it for the Director. n Maintain confidential files and important documents. n Ensure important documents are readily available whenever required. n Use MS Office/Google Workspace and other company systems effectively. n n

📌 Personal Assistant to Director (New Delhi)
🏢 Merino Group
📍 New Delhi