Job Description Executive Assistant, Operations & Personal Officen Company: Apex Brand Studio
n Location: Lower Parel, Mumbai
n Work Type: Full-time, in-office position
n Working Days: Monday to Saturday
n Working Hours: 9:00 AM to 6:00 PM
n Salary: Up to ₹6,00,000 per annum depending on last drawn CTC
n Reports To: Founder & CEO
n Role Overview
n This is a trusted, hands-on role at the centre of the studio and the Founder's day-to-day.
n You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule.
n The role suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.
Key ResponsibilitiesExecutive Support – Founder's Officen n Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned
n Monitor and respond to emails on the Founder's behalf and flag what needs attention
n Act as the single point of contact between the Founder and the team, so day-to-day follow-ups do not need the Founder's direct involvement
n Coordinate meetings, reminders, and follow-ups from start to finish
n Operations & Team Coordinationn n Keep daily studio operations running smoothly
n Follow up with the Social Media, Editing, and Design teams on their daily task sheets and client status
n Track basic attendance and ensure routine team updates are in place
n Accounts & Vendor Managementn n Prepare monthly client invoices, share them with clients, and follow up on payments
n Share invoices with the CA team and coordinate tax filing and related compliance
n Make vendor payments as required through the banking app
n Update invoices on client and vendor portals where required
n Maintain records of company expenses and any incoming rent




n HR & Adminn n Support hiring coordination and onboarding as needed
n Manage payroll and employee codes on the company's payroll platform
n Maintain basic HR and admin records for the team
n Personal & Lifestyle Supportn This role explicitly includes hands-on support for the Founder's personal and day-to-day matters.
n n Take ownership of the Founder's day-to-day personal tasks and responsibilities
n Coordinate with house staff for anything required at home
n Coordinate daily with drivers for timings and travel
n Plan meals and coordinate with the Founder's trainer to fix schedules
n Manage personal appointments in detail alongside work appointments
n Plan and manage domestic and international travel, including visa applications and related logistics
n The Person We're Looking Forn n Highly organised, proactive, and detail-oriented
n Discreet and trustworthy with confidential business and personal information
n A clear communicator who is comfortable coordinating across teams and vendors
n Comfortable with invoices, payments, and basic accounts tools
n Able to juggle work and personal priorities calmly and reliably
n Comfortable taking ownership rather than waiting for constant instructions
n Reliable with follow-ups and able to keep track of multiple moving tasks
n Please Noten n Salary: Up to ₹6,00,000 per annum depending on last drawn.
n This is a full-time, in-office position
n The role is based at our Lower Parel, Mumbai office
n Working days are Monday to Saturday
n Working hours are 9:00 AM to 6:00 PM
n This is not a remote, hybrid, or part time position
n The position involves both professional and personal assistance to the Founder, and applicants should be comfortable with the full scope of the role
n The role requires a high level of confidentiality, reliability, ownership, and availability during working hours
n n To apply: Send your CV along with a brief introduction outlining your relevant experience and current location.

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