Job Description

. Corporate Governance & Board Support

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- Manage end-to-end secretarial processes relating to Board, Committee and Shareholders' Meetings.
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- Prepare notices, agendas, minutes, resolutions and governance documentation.
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- Ensure compliance with the Companies Act, 2013, Secretarial Standards and corporate governance requirements.
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- Support governance initiatives and annual report preparation.
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2. SEBI & Stock Exchange Compliance

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- Ensure compliance with the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and other applicable SEBI regulations.
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- Manage timely disclosures and filings with stock exchanges, including outcome of Board meetings, corporate actions, shareholding pattern, corporate governance reports, related party disclosures and annual filings.
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- Review and monitor continuous disclosure obligations and material event disclosures.
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- Track regulatory developments and assess their impact on the Company.
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- Liaise with stock exchanges, depositories, regulators and external advisors on compliance matters.
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3. Insider Trading Compliance

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- Administer the Company's Code of Conduct under SEBI (Prohibition of Insider Trading) Regulations.
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- Manage trading window closure, pre-clearance, contra trade monitoring and disclosures by Designated Persons.
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- Conduct awareness programmes and periodic compliance certifications.
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- Support audits,



inspections and regulatory reviews relating to insider trading compliance.
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4. Foreign Subsidiary Compliance

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- Monitor secretarial and governance compliances of overseas subsidiaries.
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- Coordinate with local counsel, subsidiary management and compliance partners across jurisdictions.
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- Maintain compliance calendars and oversee statutory filings and corporate actions.
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- Support governance reporting to the Board and Committees.
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5. IEPF & Shareholder Compliance

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- Handle end-to-end IEPF compliances, including transfer of shares and unpaid dividends.
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- Ensure timely filing of IEPF forms and maintenance of statutory records.
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- Coordinate processing of shareholder claims and transmission requests relating to IEPF shares.
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- Manage shareholder correspondence and investor grievance redressal.
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- Liaise with Registrar & Share Transfer Agent (RTA) for shareholder matters.
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6. Regulatory Filings & Secretarial Compliance

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- Ensure timely filings with the Ministry of Corporate Affairs, stock exchanges, SEBI, RBI and other regulatory authorities, as applicable.
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- Maintain statutory registers, records and corporate databases.
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- Support secretarial audits, compliance audits and due diligence exercises.
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- Develop and strengthen compliance monitoring mechanisms and governance frameworks.
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Qualified Company Secretarial with 6+ years relevant experience

📌 Associate Secretarial (Pune)
🏢 Tech Mahindra
📍 Pune