Job Description

Job Title: Account Executive – US Staffing Operations

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Location: Onsite/ Spring Meadows Business Park,

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Sector 63, Noida

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Interview Mode: In-Person

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Employment Type: Full-Time

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Shift: Monday – Friday | 6:30 PM – 3:30 AM IST

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About Apetan Consulting LLC

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Apetan Consulting LLC is a rapidly growing US IT Staffing and Consulting company providing

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workforce solutions to Fortune 500 clients, MSPs, implementation partners, and direct clients.

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We are looking for a detail-oriented and proactive Account Executive to support our finance,

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payroll, and operations functions while ensuring smooth day-to-day business processes.

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Job Summary

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The Account Executive will be responsible for managing payroll operations, invoicing, accounts

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receivable, accounts payable, timesheet processing, CEIPAL administration, and financial

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reporting. The ideal candidate should have hands-on experience with US staffing back-office

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operations and possess excellent analytical and organizational skills.

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Key Responsibilities :

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• Preferred experience with Factoring and Line of Credit (LOC) processes in US Staffing.

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• Manage daily operations in CEIPAL, including consultant onboarding, placement

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tracking, documentation, and reporting.

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• Process weekly and bi-weekly consultant timesheets accurately and ensure timely

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approvals.

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• Coordinate US Payroll processing for W2, C2C, and 1099 consultants while maintaining

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compliance with company policies.

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• Manage Accounts Receivable (AR), including invoice generation, payment follow-ups,

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collections, and reconciliation.

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• Handle Accounts Payable (AP) by processing vendor invoices, consultant payments, and

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expense reimbursements.

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• Prepare and process client invoices through client portals, MSP/VMS systems, and

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accounting software.

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• Work with ADP for payroll processing, employee records, advantages administration, and

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payroll reports.

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• Track consultant billing, client payments, and outstanding invoices.

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• Prepare monthly MIS reports, revenue reports, payroll summaries, and financial

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dashboards for management.

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• Calculate and process employee and recruiter incentives based on company

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performance policies.

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• Maintain accurate payroll, billing, and financial records while ensuring confidentiality.

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• Coordinate with recruiters, account managers, clients, and consultants to resolve payroll

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and billing issues.

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• Support month-end and year-end financial closing activities.

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• Ensure compliance with US staffing payroll procedures, taxation requirements, and

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internal company policies.

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Required Skills & Qualifications :

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• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.

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• 2–5 years of experience in US Staffing operations, finance, payroll, or back-office

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support.

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• Hands-on experience with CEIPAL and ADP Payroll.

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• Strong knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes.

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• Experience in US payroll, timesheet management, and invoicing.

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• Proficiency in Microsoft Excel, Google Sheets, and MS Office.

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• Excellent analytical, organizational, and problem-solving skills.

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• Strong verbal and written communication skills.

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• Ability to manage multiple priorities while meeting deadlines.

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Preferred Skills :

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• • Experience working with MSP/VMS clients.

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• Understanding or hands-on experience with Factoring and Line of

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Credit (LOC) processes in US Staffing.

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• Knowledge of QuickBooks or other accounting software is an

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added advantage.

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• Understanding of US staffing business processes and consultant

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lifecycle.

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• Experience in preparing payroll reports, incentive calculations, and

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management dashboards.

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Key Performance Indicators (KPIs) :

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• Accurate and timely payroll processing.

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• Timely invoicing and collections.

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• Reduction in outstanding Accounts Receivable.

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• Accurate Accounts Payable processing.

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• Timesheet approval turnaround time.

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• Payroll and billing accuracy.

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• On-time incentive calculations and payouts.

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• Compliance with payroll and financial processes.

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Why Join Apetan Consulting LLC?

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• Competitive salary with performance-based incentives.

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• Opportunity to work with leading US Staffing clients.

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• Collaborative and supportive work environment.

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• Career growth and professional development opportunities.

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• Exposure to advanced staffing technologies and payroll systems.

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• Performance-driven culture that recognizes and rewards excellence.

📌 Account Executive - US Staffing Operations (Noida)
🏢 Apetan Consulting
📍 Noida