Job Description – Admin Coordinator

Position: Admin Coordinator
Department: Administration & Operations
Location: Dwarka, Recent Delhi
Employment Type: Full-Time

Job Overview

We are looking for an organized and responsible Admin Coordinator to manage day-to-day administrative activities, prepare quotations and invoices, coordinate with internal teams, and ensure smooth daily operations.

Key Responsibilities
Prepare and manage quotations, invoices, purchase orders, and other commercial documents.
Coordinate with clients, schools, vendors, trainers, and internal teams for daily operational requirements.
Maintain records of quotations, invoices, payments, expenses, and pending follow-ups.
Coordinate trainer schedules, school requirements, meetings, deliveries, and event-related activities.
Follow up with clients for quotation approvals, purchase orders, payments, and required documents.
Assist the management team with daily administrative and operational tasks.
Maintain proper documentation and digital filing of company records.




Coordinate with the accounts team for billing, GST invoices, and payment-related information.
Prepare daily/weekly operational updates and reports for management.
Track pending tasks and ensure timely completion by concerned team members.
Handle basic communication through WhatsApp, email, and phone calls.
Support the team in organizing workshops, training programs, events, and school activities.
Ensure smooth coordination between the office, trainers, schools, and management.

Required Skills
Good knowledge of MS Excel/Google Sheets and MS Word.
Strong communication and coordination skills.
Basic understanding of invoicing, quotations, GST, and documentation.
Valuable follow-up and time-management skills.
Ability to maintain records accurately.
Comfortable handling multiple tasks simultaneously.
Valuable English and Hindi communication.
Should be proactive, organized, and responsible.

Preferred Experience

F

📌 Admin Coordinator Delhi
🏢 Harbour Edutech
📍 Delhi