Department: Accounts / Finance / Project Accounting
Reporting To: Accounts Manager / Project Finance Head
Location: [Head Office at Ahmedabad + Site Locations as Assigned]
Experience Required: 2 to 4 Years
Education: B.Com / M.Com / MBA (Finance) / CA Inter
Job Objective:
To ensure accurate verification of vendor liabilities at project sites, maintain up-to-date ledgers, coordinate with site teams for physical verification of bills and services, and manage monthly TDS calculation, payment, and compliance.
Key Responsibilities:
Vendor Ledger Verification
Regular review and reconciliation of vendor ledgers for all site-related transactions.
Ensure all invoices, GRNs (Goods Receipt Notes), and work certifications are properly recorded.
Follow up with vendors or site teams for missing documents or clarification of entries.
Check for duplicate payments or unadjusted advances.
Site Visits for Vendor Liability Verification
Visit project/ construction sites on a regular or scheduled basis.
Physically verify:
Pending vendor bills
Stage-wise completion of work
Material supplied vs invoices raised
Coordinate with site engineers and project managers for approval and verification of
liabilities.
Maintain site-wise liability reports with supporting documentation.
TDS Calculation and Compliance
Calculate monthly TDS liability on vendor payments as per applicable sections (194C, 194J, etc.).
Prepare TDS challans (Form 281) and ensure timely deposit before the due date.
Coordinate with the finance team for payment and filing of TDS returns (Form 26Q).
Maintain proper documentation of TDS deductions, payments, and acknowledgments.
MIS and Reporting
Prepare monthly reports on:
Vendor liability (site-wise)
TDS deducted and paid
Outstanding bills and payment schedules
Report anomalies or issues to the Accounts Head or Management.
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