Key Performance Areas:
Sales & Financial Reporting
Prepare the monthly sales file for reporting and upload/posting of sales in the ERP
Preparation of Cash flow statements on a biweekly basis.
Preparation of and posting month end journal entries such as provisions, reclassification, etc
Assist in preparing internal management reports for Head Office, including MIS.
Inventory & Stock Management
Perform stock reconciliations across warehouse and system records monthly
Process stock adjustments and ensure system accuracy
Prepare and circulate reports on near-expiry inventory on a fortnightly basis to marketing teams and follow up on action plan for liquidation
Record and manage Invoice Posting for all the (Goods Receipt Vouchers) for imported goods received at the warehouse on weekly basis.
Accounting Operations
Post payment entries in the creditors ledger in a timely manner especially for all import payments which includes Forex and Updating of same in the payment trackers to submit realized forex gain/loss (P&L;) reports to Head Office on month end.
Ensure accurate posting of cash books in the ERP along with weekly reviews to match bank balances.
Post debtors allocation entries daily and liaison with distributor partners to get remittance advices and get the debtors position reviewed on a weekly basis.
Preparation of debtors outstanding reports on an ongoing basis and work closely with business teams to take updates/remarks
ERP, Process Improvement & Analysis
Support the ongoing ERP migration from Sage to SAP, including data validation and UAT
Participate in business analysis and process improvement projects as assigned
Qualifications & Skills:
Bachelor’s degree in accounting, Finance, or equivalent (BCom preferred)
Minimum 2–4 years of relevant accounting experience
Proficiency in Sage (preferred) or similar ERP; exposure to SAP is an advantage
Solid Excel and analytical skills
Familiarity with import-related accounting and stock handling
Excellent communication and coordination skills (especially with cross-functional teams & Head Office)
Preferred Attributes:
Experience in the pharmaceutical or FMCG distribution industry
Self-motivated, disciplined, and able to manage deadlines
Willingness to take initiative in improving systems and reporting