Job Description: Executive Assistant to the Managing Director
Position: Executive Assistant to the Managing Director
Reports To: Managing Director, Blencci Jewels
Location: Chandigarh
Employment Type: Full time
Role Purpose
The Executive Assistant acts as the Managing Director's operational extension — managing time, information, and access so the MD's attention stays on high-value decisions. This is not a scheduling role: it requires sound judgment around confidential business, financial, and vendor matters in a jewellery retail setting.
Key Responsibilities
Manage the MD's calendar, prioritizing and rescheduling proactively rather than just recording commitments
Screen and route calls, emails, and visitors; draft correspondence and internal communication on the MD's behalf
Prepare, proofread, and organize documents, presentations, and MIS reports ahead of meetings
Coordinate with department heads (finance, retail operations, procurement) to track pending approvals and follow-ups
Maintain strict confidentiality on vendor negotiations,
pricing, stock movement, and financial matters
Organize domestic and international travel, accommodation, and itineraries
Track action items from meetings and ensure timely closure across departments
Handle ad-hoc assignments including event coordination, vendor meetings, and personal errands tied to business needs
Required Qualifications & Experience
Diploma/ Graduate degree in marketing and sales
Advanced MS Office skills (Excel, PowerPoint, Outlook); comfort with basic MIS and reporting tools
Excellent written and verbal English; Hindi/Punjabi fluency preferred for local vendor and stakeholder interaction
Key Competencies
High ownership: anticipates needs rather than waiting for instructions
Robust prioritization under frequent interruption and shifting demands
What This Role Is Not
This is not a pure administrative/typing role. Candidates looking only for calendar and travel