Role & responsibilities:

Assist the Principal in daily administrative responsibilities.

- Provide comprehensive administrative and executive support to the Principal in the effective management of daily operations and institutional activities.
- Manage and maintain the Principals calendar, including scheduling appointments, meetings, events, and travel arrangements, ensuring optimal time management.
- Review, prioritize, and manage incoming emails and correspondence; draft, edit, and prepare professional communications on behalf of the Principal.
- Coordinate and manage all incoming and outgoing electronic communications, ensuring timely responses and follow-ups.
- Prepare meeting agendas, record minutes of meetings, track action points, and ensure timely closure of assigned tasks.
- Develop presentations, reports, briefs, and other documentation required for meetings, reviews, and official communications.
- Serve as a liaison between the Principal and internal as well as external stakeholders, facilitating effective communication and coordination.
- Maintain and manage physical and electronic filing systems, ensuring accurate documentation, easy retrieval, confidentiality, and proper record keeping.
- Handle physical correspondence, including receipt, segregation, prioritization, and timely escalation of significant matters.
- Monitor and manage email communications proactively, coordinating with relevant stakeholders to ensure timely resolution and closure of pending issues.
- Draft, proofread, edit, and format official letters, notices, circulars, reports,



and other institutional communications as required.
- Maintain confidentiality of sensitive information, documents, and discussions related to school operations and management.
- Coordinate meetings, conferences, and official visits, ensuring all logistical arrangements are effectively managed.
- Follow up on key assignments, deadlines, and commitments made by the Principal to ensure timely execution.
- Perform any other administrative, coordination, or executive support responsibilities as assigned by the Principal from time to time.
- Job Knowledge:
- Stay organized and to manage time & work space
- Acting as a main point of contact
- Maintaining Calendar ,tracking meetings and activities
- Handling correspondence directed to Managers/Associates
- Preparing reports and presentations
- Maintaining the current filing and database system
- Performing office duties that include ordering supplies and managing records database.
- Providing general administrative support.

Skill Set:

- Excellent communication skills (both verbal & written)
- Advanced knowledge of IT skills
- Strong administrative, organization and clerical skills Ability to work across teams and with a variety of projects and constituencies

Education Qualification:

- Graduate with excellent Typing speed.

(Preferably English (Hons) & Course from YWCA Secretarial Practice)

Experience:

- Minimum 4+ years of experience in similar role

If interested , Please share the resume at [email protected] Pay: Up to ₹400,000.00 per year

Work Location: In person

📌 Secretarial Assistant (Kharghar)
🏢 APEEJAY SCHOOL
📍 Kharghar