Job Description: EA/Personal Secretary to Founder/CEO -- Healthcare Industry
Location: Pune, India Type: Full time — In office
Reports to: Founder/CEO
Role Summary
Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small .
Key Responsibilities
1) Calendar, Communication & Follow-ups
Own the Founder’s calendar; prioritise meetings and block focus time.
Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM.
Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure.

2) Travel & Logistics
Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries.
Manage event registrations, invites,



RSVPs, and on-ground logistics.

3) Documentation & Presentations
Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs.
Maintain organised digital filing and version control; handle sensitive documents discreetly.

4) Stakeholder & Office Coordination
Liaise with doctors, patients (as guided), partners, vendors, and agencies.
Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed.

5) Admin & Accounts Assistance
Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly.
Collect/verify vendor invoices; prepare

📌 Personal Secretary Pune
🏢 ALIV - Regenerative Wellness
📍 Pune