Roles and Responsibilities of a Personal Secretary

- Calendar & Schedule Management
- Manage the manager/director’s daily schedule and appointments.
- Schedule meetings and coordinate timings with different departments.
- Remind the concerned person about important meetings and deadlines.
- Communication
- Handle phone calls, emails, and official correspondence.
- Draft letters, notices, emails, and other official documents.
- Communicate information between management and employees when required.
- Meeting Coordination
- Arrange meetings and prepare meeting agendas.
- Record Minutes of Meeting (MoM) when required.
- Follow up on action items and pending tasks after meetings.
- Document Management
- Maintain confidential files, records, and important documents.
- Prepare reports, presentations, letters, and other documents.
- Ensure proper filing and easy retrieval of records.
- Administrative Support
- Support management with day-to-day administrative activities.
- Coordinate with HR, Finance, Operations, and other departments.
- Follow up on pending approvals and management instructions.
- Travel Arrangements
- Arrange travel, accommodation, transportation, and itineraries.
- Prepare travel-related documents and schedules.
- Coordinate with hotels, travel agencies, and internal teams.
- Follow-up & Coordination
- Track tasks assigned by management.




- Follow up with concerned employees/departments for timely completion.
- Provide status updates to management.
- Confidentiality
- Maintain strict confidentiality of management and company information.
- Handle sensitive documents and communications responsibly.
- Avoid sharing confidential information with unauthorized persons.
- Office & Visitor Management
- Coordinate appointments with visitors and clients.
- Manage visitors’ schedules and meeting arrangements.
- Assist in maintaining professional communication with clients and stakeholders.
- Reporting
- Prepare daily, weekly, or monthly reports as required.
- Maintain records of important activities, meetings, and pending tasks.
- Assist management in preparing presentations and business reports.

Key Skills Required
- Valuable communication skills
- MS Office / Excel / Word / PowerPoint
- Time management
- Organizational and coordination skills
- Qualified email drafting
- Documentation and record keeping
- Multitasking
- Confidentiality and discretion
- Good follow-up skills
- Professional attitude and interpersonal skills

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

📌 Personnel Secretary (Tiruppur)
🏢 Zeon Electric Private
📍 Tiruppur