Job Title: Executive Assistant to the Director of Company.

Location: Surat, Gujarat Employment Type: Full-time About Us: We are a fast-growing organization serving high-net-worth individuals (HNI) and working with multiple third-party business associates. We value discretion, efficiency, and proactive problem-solving.

The Executive

Assistant to the Director will act as a trusted partner, ensuring smooth client servicing and helping the founder focus on strategic priorities.

Key Responsibilities

- Provide direct administrative support to the Founder, managing their daily calendar, appointments, and travel arrangements.
- Attend high-profile meetings and client interactions to take accurate, confidential key notes and action items; follow up to ensure completion.
- Serve as primary point of contact for HNI clients on behalf of the Founder, ensuring timely, professional communication and a high-touch client experience.
- Create, maintain, and organize project files, client records, meeting briefs, and follow-up trackers.
- Coordinate with third-party business associates, vendors, and service providers to manage deliverables and timelines.
- Prepare meeting agendas, briefing documents, presentations, and status reports as required.
- Handle day-to-day activities and ad-hoc requests, proactively resolving issues and anticipating the Founder’s needs.
- Manage domestic travel logistics; willingness to travel 3–4 days per month for client visits or meetings.
- Maintain strict confidentiality and exercise sound judgment on sensitive matters.




- Use productivity tools and AI-assisted applications to streamline workflows, automate routine tasks, and improve efficiency.

Preferred Qualifications

- Bachelor’s degree or equivalent experience.
- fresher or 1 years experience supporting senior executives, ideally in client-facing or HNI-service environments.
- Strong written and verbal communication skills; skilled telephone and email etiquette.
- Excellent organizational and time-management abilities, with attention to detail and the ability to prioritize under pressure.
- Above-average computer skills: proficiency with MS Office (Word, Excel, PowerPoint), Google Workspace, calendar tools (e.g., Google Calendar, Outlook), and basic CRM familiarity.
- Familiarity with AI tools and automation platforms (e.g., ChatGPT, Copilot, Zapier, Notion AI) is an added advantage.
- Comfortable traveling and flexible to work occasional extended hours when needed.
- High level of integrity, discretion, and client-first mindset.

Key Competencies

- Proactive problem solver and quick learner.
- Strong interpersonal skills and ability to build rapport with HNI clients and external partners.
- Exceptional note-taking and summarization skills; ability to convert meeting notes into clear action plans.
- Adaptable, calm under pressure, and resourceful.

Compensation &

Benefits

- Competitive salary, commensurate with experience.
- Travel reimbursement or allowance for business travel.
- Opportunities for professional development and exposure to senior leadership.

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