Position: Import Documentation Executive
Department: Import / Documentation
Industry: Logistics / Freight Forwarding
Location: Kolkata
Experience: 2–5 Years
Employment Type: Full time

Job Summary

We are looking for an Import Documentation Executive to handle end-to-end import documentation and coordinate with shipping lines, freight forwarders, customs brokers, clients, transporters, and internal teams to ensure smooth and timely clearance of import shipments.

Key Responsibilities
Handle end-to-end import documentation and shipment coordination.
Prepare and verify import documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Insurance documents, etc.
Coordinate with shipping lines, freight forwarders, CHA/customs brokers, clients, and transporters.
Track ETA, vessel arrival, IGM filing, Delivery Order (DO), and cargo clearance status.
Coordinate for timely Delivery Order collection/release from shipping lines.
Check shipping and import documents for accuracy and completeness.
Follow up on customs clearance, duty payment, examination, and cargo release.
Maintain proper records of import shipments and documentation.
Coordinate with the operations team for timely delivery of cleared cargo.




Follow up on demurrage/detention-free time and ensure shipments are processed within the permitted period.
Handle queries related to import documentation and shipment status.
Prepare daily/weekly shipment status reports and update internal tracking systems.
Ensure compliance with company procedures and applicable customs/shipping documentation requirements.

Required Skills
Valuable knowledge of Import Documentation & Freight Forwarding procedures.
Knowledge of Bill of Lading, Delivery Order, IGM, Invoice, Packing List, COO, etc.
Basic understanding of Customs Clearance and Import Procedures.
Valuable coordination and follow-up skills.
Strong communication and documentation skills.
Good knowledge of MS Excel, Word, and Email.
Ability to work under deadlines and handle multiple shipments simultaneously.
Attention to detail and accuracy in documentation.

Please do not call regarding this vacancy. Our HR team will contact shortlisted candidates directly.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:
Commuter assistance
Health insurance
Leave encashment
Paid sick time
Provident Fund

Experience:
import documentation in logistics company: 3 years (Required)

Work Location: In person

📌 Import Documentation Executive Kolkata
🏢 HANUMAN GROUP
📍 Kolkata