Position Responsibilities: /n Infrastructure & Facility Management : /n /n

- Oversee and manage all school facilities to ensure a safe, clean, functional, and aesthetically pleasing workplace conducive to learning

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- Ensure uninterrupted utilities and systems including electricity, water supply, sanitation, power backup, fire protection, security systems, sewage treatment, water purification, and waste management

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- Plan, coordinate, and supervise repairs, preventive maintenance, renovations, and campus development projects

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- Manage and maintain school buildings, grounds, utilities, and facilities to meet safety, operational, and aesthetic standards

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- Ensure efficient use of space, assets, equipment and infrastructure

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- Oversee housekeeping, horticulture, janitorial, workplace services, and campus cleanliness standards

/n /n /n Administrative Operations & MIS: /n /n

- Develop, implement, and monitor efficient administrative systems, SOPs, and operational manuals

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- Oversee documentation, records management, data integrity, and administrative audits

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- Develop and manage MIS for daily operations, budgeting, compliance and reporting

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- Generate monthly/quarterly/annual operational and management reports for senior leadership review

/n /n /n Financial Management & Resource Optimization: /n /n

- Manage allocation and optimal utilization of administrative resources

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- Prepare administrative and operational budgets, monitor income and expenditure, and ensure cost-effectiveness

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- Maintain financial records related to administration, transport, facilities, and stores

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- Promote sustainability, international-mindedness, and inclusive practices within campus operations

/n /n /n Vendor, Procurement & Stores Management: /n /n

- Liaise with vendors and service providers for security, housekeeping, maintenance, transport, catering, and supplies

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- Negotiate contracts, monitor SLAs, and ensure quality service delivery

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- Evaluate and empanel vendors as required

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- Manage procurement, inventory control, monthly reconciliation, and optimum utilization

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- Ensure transparency, compliance, and cost-effectiveness in procurement processes

/n /n /n Security & Safety Management: /n /n

- Implement, monitor, and continuously improve campus security systems and protocols

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- Ensure protection of students, staff, visitors, and high-value assets

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- Oversee security personnel, their deployment, and regular training

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- Ensure compliance with health, safety, fire, and premises safety norms

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- Conduct regular safety drills and emergency preparedness exercises

/n /n /n Transport Management: /n /n

- Supervise school transport operations ensuring safety, efficiency, and regulatory compliance

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- Manage route planning, vehicle deployment, driver documentation, and vehicle maintenance

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- Maintain transport-related documentation and expenditure records in coordination with the Transport In-charge

/n /n /n Compliance & Legal Matters: /n /n

- Ensure compliance with all statutory and regulatory requirements including:

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- PF, ESI, TDS, labour laws

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- Transport regulations

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- Health, hygiene, and fire safety

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- State Education Board and CBSE norms

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- Manage documentation for licenses, permits, audits, and inspections

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- Conduct regular compliance audits and implement corrective actions timelines

/n /n /n Staffing, Training, Support & Welfare: /n /n

- Manage support staff and third-party personnel

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- Identify training needs and arrange training programs for administrative, security, and transport staff

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- Monitor staff health, safety, and welfare in collaboration with HR

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- Foster a culture of professionalism, accountability, continuous learning and operational excellence

/n /n /n Student & Staff Services: /n /n

- Oversee administrative support related to:

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- Admissions

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- Examinations

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- School catering

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- Travel for school trips

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- General administration and student services

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- Address operational and administrative concerns impacting student and staff well-being

/n /n /n Event Support & Visitor Management: /n /n

- Plan, organize, and coordinate school events, meetings, and functions

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- Collaborate with academic and support departments to manage logistics

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- Develop and enforce visitor management procedures ensuring security compliance

/n /n /n Communication & Stakeholder Liaison: /n /n

- Act as a liaison between school management, parents, vendors, and external stakeholders

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- Manage official communications,



notices and correspondence

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- Support school outreach, branding and communication initiatives

/n /n /n IT Resources, Library & Technology Integration: /n /n

- Ensure effective functioning of Reception systems, IT Resource Centres, IT Labs, and Library

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- Oversee maintenance, audits, and upgrades of administrative and operational IT systems

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- Identify and implement technology solutions to enhance efficiency, communication, and data management

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- Conduct regular audits (monthly/quarterly/annual) of IT resources and library facilities

/n /n /n Emergency Response Planning: /n /n

- Develop, review, and update emergency response and disaster management plans

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- Coordinate with internal and external stakeholders for preparedness

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- Conduct drills, training sessions, and evaluations to ensure readiness

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- Ensure readiness for unforeseen events and crisis situations

/n /n /n Candidate Profile /n /n Qualifications and Experience /n Education: Graduate/Postgraduate in Administration, Management, or a related field /n /n Experience: Minimum 10–15 years of relevant experience in startups/ mid- sized corporates/ business units/ school administration/ facilities, or operations management.

Experience in handling large campuses/ business units, compliance frameworks, and multi-vendor environments preferred /n /n Competencies Required /n /n

- Strong leadership and people management skills

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- Knowledge of statutory compliances and school regulations

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- Budgeting, Financial Planning & Cost Control

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- Vendor and contract management

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- Crisis Management, Problem-solving & Decision-Making

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- Excellent communication and coordination abilities

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- Proficiency in MIS and administrative systems

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- Technology-driven administrative mindset

/n /n /n Personal Attributes /n /n

- Strategic & Cultural Fit

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- High integrity and ethical standards with strong compliance orientation

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- Calm under pressure, with the ability to handle crises and emergencies effectively

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- Detail-oriented yet capable of maintaining a strategic, big-picture perspective

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- Proactive and solution-driven, anticipating issues before they escalate

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- Organized, disciplined, and process-oriented in approach.

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- Resilient and adaptable to changing regulatory, academic, and operational demands

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- Technology-driven administrative mindset

/n /n

📌 Manager - Administration & Operations (Gurugram)
🏢 DPSG-Palam Vihar
📍 Gurugram