Role & responsibilities To manage end-to-end operations of ASBA-based IPO, NCD, SGB, and UPI transactions, ensuring accuracy, regulatory compliance, timely processing, and effective coordination across internal and external stakeholders.

Issue Set-up & Pre-Opening Activities

- Track exchange intimation emails for new issues.
- Perform master creation/configuration in ASBA systems.
- Prepare and circulate issue opening communication.
- Prepare and upload CUG consolidated files.
- Coordinate with stakeholders for operational readiness.

B. Application Processing & Exchange Interaction

- Download and process application files from ASBA systems.
- Upload manual bids on exchange platforms (IPO/NCD).
- Process files received from Kotak Securities and other intermediaries.
- Download and validate exchange response files.
- Monitor and process QIB applications.
- Track and escalate pending applications; ensure closure-day processing within timelines.

C. UPI & ASBA Monitoring

- Perform daily UPI ASBA reporting.
- Handle closure-day UPI reporting and FC submission.
- Coordinate resolution of pending/failed UPI transactions.

D. Reconciliation & Exception Handling

- Perform daily and final reconciliation of ASBA applications.
- Identify and resolve discrepancies.

- Process

- Cancellation and withdrawal requests

- Unblocking of funds
- Issue Annexure III to RTA.

E. Post-Closure Activities

- Circulate issue closing communication.
- Conduct T+1 third-party validations.
- Process NCD data uploads and broker/syndicate FC.

- Coordinate with CPC for

- FD creation

- QIB lien removal/replacement

F. Allotment & Fund Management

- Prepare and upload allotment files.
- Perform allotment reconciliation and variance tracking.




- Authorize debit/release files and perform lien reconciliation.

- Prepare vouchers and execute
- Fund transfers to issuer (ASBA/UPI)

- Anchor investor fund transfers
- Track allotment UTR, vouchers, and refund certificates.

G. Escrow Operations

- Maintain and track Escrow Agreements.
- Validate escrow instructions against agreements.
- Process escrow transactions and closure of escrow accounts.
- Coordinate resolution of discrepancies with Product team.

H. RTA & Stakeholder Coordination

- Liaise with RTA, exchanges, branches, LCC, UPI teams, and brokers.

- Issue
- Annexure IV (post-allotment)
- FC formats and confirmations to RTA

- NOC to issuer companies

I. KYC & FIRC Processing

- Follow up with CPC for KYC & FIRC issuance.
- Prepare and validate KYC/FIRC documentation.
- Ensure proper record maintenance.

J. MIS, Reporting & Audit

- Maintain ASBA MIS and operational trackers.
- Publish periodic MIS (daily, fortnightly, closure reports).

- Prepare
- SEBI half-yearly reports

- Audit data (Concurrent/Internal/IFC)
- Monitor daily ASBA accounts and balances.

K. Commission, Billing & Taxation

- Track and book ASBA/UPI commissions.
- Prepare invoices and follow up for recovery.
- Generate GST files and tax invoices via Suntec.

L. SGB & PFC Operations

- Process SGB transactions, reporting, and RBI/e-Kuber activities.

- Handle PFC (54EC Bonds)

- Reporting

- FC issuance





- Branch communication

M. Branch & Operational Support

- Resolve branch queries via calls/emails.
- Track physical application movement.

N. System & Administrative Activities

- Monitor SAP BO reports.
- Raise service requests for operational activities (allotment, escrow, etc.).
- Maintain issue trackers and operational logs.

O. Audit & Compliance

- Ensure adherence to SEBI, RBI, and internal compliance guidelines.
- Support concurrent and internal audits.
- Maintain audit-ready documentation and records.

4. Key Deliverables

- Timely and accurate IPO/NCD/SGB processing
- Error-free reconciliation and fund transfers
- Zero regulatory breaches

5. Key Stakeholders

- Stock Exchanges (NSE/BSE)
- Registrar & Transfer Agents (RTA)

- Internal Teams

- CPC

- Branches / LCC

- Product

- UPI Team

- Accounts / Treasury

- External

- Issuer Companies

- Brokers / Syndicates

- RBI (SGB operations)

6. Required Skills & Competencies

- Robust knowledge of ASBA / IPO / UPI processes
- Understanding of SEBI & RBI regulations
- Analytical and reconciliation skills
- High attention to detail
- Strong stakeholder management
- Ability to work in deadline-driven environment
- Effective communication skills

Preferred candidate profile

Key Performance Indicators (KPIs)

- TAT adherence across IPO lifecycle
- Reconciliation accuracy & error rates
- Timely closure of pending applications
- Fund transfer accuracy
- Audit compliance score
- Stakeholder satisfaction levels

Educational Qualifications & Experience

- Graduate / Postgraduate in Commerce, Finance, or related field
- 25+ years of experience in Capital Market / ASBA / IPO operations

📌 IPO /ASBA Operations (Goregaon)
🏢 Kotak Mahindra Bank
📍 Goregaon