Position: Import Documentation Executive

Department: Import / Documentation

Industry: Logistics / Freight Forwarding

Location: Kolkata

Experience: 2–5 Years

Employment Type: Full-Time

Job Summary

We are looking for an Import Documentation Executive to handle end-to-end import documentation and coordinate with shipping lines, freight forwarders, customs brokers, clients, transporters, and internal teams to ensure smooth and timely clearance of import shipments.

Key Responsibilities

- Handle end-to-end import documentation and shipment coordination.
- Prepare and verify import documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Insurance documents, etc.
- Coordinate with shipping lines, freight forwarders, CHA/customs brokers, clients, and transporters.
- Track ETA, vessel arrival, IGM filing, Delivery Order (DO), and cargo clearance status.
- Coordinate for timely Delivery Order collection/release from shipping lines.
- Check shipping and import documents for accuracy and completeness.
- Follow up on customs clearance, duty payment, examination, and cargo release.
- Maintain proper records of import shipments and documentation.
- Coordinate with the operations team for timely delivery of cleared cargo.




- Follow up on demurrage/detention-free time and ensure shipments are processed within the permitted period.
- Handle queries related to import documentation and shipment status.
- Prepare daily/weekly shipment status reports and update internal tracking systems.
- Ensure compliance with company procedures and applicable customs/shipping documentation requirements.

Required Skills
- Good knowledge of Import Documentation & Freight Forwarding procedures.
- Knowledge of Bill of Lading, Delivery Order, IGM, Invoice, Packing List, COO, etc.
- Basic understanding of Customs Clearance and Import Procedures.
- Good coordination and follow-up skills.
- Strong communication and documentation skills.
- Good knowledge of MS Excel, Word, and Email.
- Ability to work under deadlines and handle multiple shipments simultaneously.
- Attention to detail and accuracy in documentation.

Please do not call regarding this vacancy. Our HR team will contact shortlisted candidates directly. Pay: ₹20,000.00 - ₹25,000.00 per month

Perks

- Commuter assistance
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Experience:
- import documentation in logistics company: 3 years (Required)

Work Location: In person

📌 Import Documentation Executive (Kolkata)
🏢 HANUMAN GROUP
📍 Kolkata