HR EXECUTIVE / HR & ADMIN EXECUTIVE

Butler Leather Goods Factory India Private Limited

Position Details

Job TitleHR Executive / HR & Admin ExecutiveDepartmentHuman Resources & AdministrationIndustryLeather Goods ManufacturingLocationRedhills / Pulliline, Chennai 600052Experience25 years in HR, preferably in a manufacturing / factory environmentEmployment TypeFull-timeReports ToMD & FMJob Summary

We are looking for a responsible and hands-on HR professional to manage day-to-day HR and administration activities in a manufacturing environment. The role will cover manpower planning, worker hiring and onboarding, attendance and payroll coordination, PF/ESI compliance, employee grievance handling, statutory records, HR documentation, audit preparation and follow-up, and general HR administration.

Key Responsibilities Recruitment & Manpower

- Handle end-to-end recruitment for factory workers and staff, including helpers, semi-skilled and skilled workers, stitchers, attachers and other production manpower.
- Coordinate with recruitment agencies, local sources, references and other manpower channels to meet production manpower requirements.
- Conduct preliminary screening, interview coordination, salary discussions and selection follow-up.
- Prepare and maintain candidate records, joining documents and employee personal files.
- Coordinate joining formalities, induction, orientation and department allocation for new employees.
- Track vacancies, manpower requirements, joining status and attrition; prepare regular recruitment updates for management.
- Support worker retention initiatives and identify manpower shortages in coordination with Production and other departments.

Attendance, Payroll & Employee Records
- Monitor daily attendance, absenteeism, late coming, overtime and leave records.
- Coordinate monthly payroll inputs including attendance, leave, overtime, deductions, incentives, attendance bonus and other salary-related inputs.
- Maintain employee master data, personal files, joining and separation records.
- Handle resignation, exit formalities, full and final settlement coordination and employment confirmation documentation.
- Respond to employee queries relating to salary, attendance, PF, ESI, leave and other HR matters.

Statutory Compliance PF / ESI & Related
- Coordinate EPF and ESI monthly compliance, contribution details, challans, returns and employee-related corrections.
- Review ECR/PF data and coordinate resolution of portal errors, contribution mismatches,



EPS-related issues and arrears where applicable.
- Handle ESI-related employee documentation, Form 10 / leave-related follow-up and correspondence with the ESI office.
- Maintain statutory registers, records and supporting documents required for inspections and audits.
- Coordinate with external consultants and statutory authorities whenever required.

Audit, Compliance & Reporting
- Prepare and maintain HR records and supporting documents for SA8000, Sedex/SMETA and other customer or social compliance audits.
- Support internal and external audits by preparing employee files, attendance, wage, leave, statutory compliance, training, grievance and other required records.
- Prepare audit evidence and supporting documents and coordinate timely submission/upload of corrective action documents.
- Track audit non-conformities (NCs), corrective action plans, responsibility, target dates and closure status.
- Maintain audit reports, NC registers, CAPA records, evidence files and follow-up documentation.
- Support Management Review Meeting (MRM), internal audit and self-assessment activities by providing required HR data and records.
- Ensure HR practices are aligned with company policies, labour-law requirements and applicable customer/social compliance standards.

Employee Relations & Worker Welfare
- Handle worker grievances and coordinate timely resolution with management and concerned departments.
- Communicate HR policies, company rules, attendance requirements, disciplinary procedures and employee welfare initiatives.
- Coordinate worker accommodation, transport, canteen and other welfare-related HR/Admin activities as assigned.
- Support disciplinary actions, warning letters, counselling and documentation in accordance with company procedures.
- Maintain confidentiality of employee information and HR records.

Training & Development
- Coordinate induction and orientation programs for new joiners.
- Maintain training calendars, attendance sheets, training records and certificates.
- Coordinate skill development and awareness training for workers and staff.
- Support statutory, safety, first-aid,



HR policy and social-compliance-related training programs.

HR Administration
- Prepare HR letters, notices, memos, agreements, employment confirmations and other HR documents.
- Maintain HR MIS and prepare reports on headcount, recruitment, turnover, absenteeism, overtime, manpower cost and other HR indicators.
- Coordinate with Finance, Production, Quality, Stores, Maintenance and other departments on HR/Admin requirements.
- Maintain organized physical and digital HR records and ensure documents are readily available for management and audit requirements.

Required Skills & Qualifications
- Bachelor's degree in HR, Business Administration, Commerce or a related discipline; HR qualification is an advantage.
- 25 years of practical HR experience, preferably in a factory/manufacturing environment.
- Hands-on experience in worker recruitment and high-volume manpower hiring.
- Working knowledge of EPF, ESI, attendance, payroll and basic labour-law compliance.
- Experience in SA8000, Sedex/SMETA or similar social compliance audit documentation is preferred.
- Valuable communication, coordination, problem-solving and employee-handling skills.
- Good knowledge of MS Excel, Word and HR documentation.
- Ability to work independently, manage multiple priorities and meet compliance deadlines.

Key Performance Areas (KPI)
- Timely fulfilment of worker and staff manpower requirements.
- Recruitment turnaround time and joining conversion.
- Attendance and payroll accuracy.
- PF/ESI compliance and timely resolution of statutory issues.
- Audit readiness and timely closure of audit NCs/CAPA.
- Accuracy and completeness of employee records.
- Employee grievance resolution and worker welfare support.
- Timely submission of HR MIS and management reports.

Naukri Job Posting Suggested Job Title & Keywords Suggested Job Title: HR Executive / HR & Admin Executive Factory Recruitment, Payroll & Compliance

About the Company

Butler Leather Goods Factory India Private Limited is engaged in manufacturing leather goods such as bags and wallets. The HR function supports a manufacturing workforce across production and support departments and works closely with management and operational teams.

Role Scope Reference

This has been prepared based on the uploaded HR Role Clarity workbook and expanded to include worker hiring, statutory compliance, audit reporting, NC/CAPA follow-up and factory HR responsibilities.

📌 Human Resource Executive (Chennai)
🏢 Butler Leather
📍 Chennai