School: Blue Bells Group of Schools

Purpose of the Role: Responsible for complete Administration & procurement related activities of all the branches of the school and corporate office

Key Responsibilities as DGM-Administration and Procurement:

Facility:

- Handling complete Facilities (Safety, Security, Repair, Fire Fighting system, Pest Control, Water Supply), infrastructure set up & maintenance of all the branches of the school and corporate office
- Responsible for maintenance of infrastructure including operations & maintenance of equipment of all the branches of the school and corporate office
- Will be responsible for inventory / material management
- Responsible for renewal of all AMCs related to all the branches of the school and corporate office

Transport:

- Responsible for effective management of transport and vehicle utilization.
- Responsible for overall repair & maintenance of vehicle & verification of invoice
- Responsible for timely renewals of Insurance, Fitness and other related documents for the vehicles
- Responsible for supervision of timely running of bus routes.
- Ensuring 100% Compliance as per guidelines provided by Government Agencies from time to time

Vendor Management:

- Vendor management including evaluations, maintaining of approved vendor list, vendor audits etc.
- Keep detailed records on procurement activity, materials quantity, specifications etc.
- Preparing and updating the contracts for vendor

Procurement, Material Management & Stores:

- Handling entire gamut of procurements for all the branches of the group across Gurgaon and ensure smooth and timely supply of required material.
- Responsible for inventory/ material management & supply chain activities.




- To work in co-ordination with all the School heads / Department heads to determine material requirements and procurements.
- Creating protocols for procurements and stores management System and implementing the same for a cost effective and hassle-free operations
- Supervise purchase supplies and materials according to the specifications and requisitions from any of the branche of the school or corporate
- Ensure that all the school branches and corporate should always have an adequate and timely flow of the material as and when required.
- Ensuring cost effectiveness by evaluating best rates available for the required material.
- Managing deliveries with minimum TAT.
- Responding appropriately to urgent requirements as and when arise.
- Maintain check & balance on purchase orders for the material to be procured
- Regular store Audits for all the respective branches and ensure accuracy of inventory counts by implementing and managing, in conjunction with Finance, an inventory control system, capable of identifying discrepancies in inventory counts and taking corrective action to guard against inconsistencies.
- Monitor complete inventory of the stores and control material levels and ensure its availability during emergencies
- Supervise Store procedures and material in and out movements.
- Evaluation of vendors and developing vendor database for various categories such as Printing,



Stationary, electricals, IT, Fire equipments, Surveillance, Uniform, Furniture and Transport, construction material etc.
- Negotiation of best price for the material to be sourced
- Procurement of vehicles and supervising related compliance and documentation.

Liaison:

- Liasioning with Government Departments & Agencies for ensuring seamless functioning and operations of all the branches of the school and corporate office

Financial:

- To ensure effective control and regular monitoring of all the related expenses and report the same to management on a regular basis.
- Always Identify & implement opportunities for Cost optimization.

Compliance:

- Maintain & update documents for all admin & procurement related procedures and ensure the same is strictly followed.
- Ensure that the statutory requirements are complied with.
- Ensure NIL statutory violation.

Other Activities:

- Safety & Security of the Students, staff, Premises and the working areas
- Regular MIS reports to be maintained & shared on requirement
- All the records of inspection must be maintained properly.
- Take feedback from the internal customers and ensure maximization of the satisfaction.
- Ensure that all the related procedures & protocols are strictly followed.
- Effective implementation of Administration processes and systems.
- Periodic surveys on office facilities.
- Regular interaction / coordination with the Head of the Institutions through formal and informal meetings for overall smooth operations

Apart from the above-mentioned duty list, you shall be responsible for any other duty been assigned to you by the Management from time to time

📌 General Manager (Gurugram)
🏢 Blue Bells Group of Schools
📍 Gurugram