HRALWAYS is collaborating with several firms in the legal, CA, manufacturing, real estate, architecture, and interior design sectors for Job Opening

We have a hiring request for a Junior Executive Assistant (EA) to the Managing Director (MD).

We are specifically looking for candidates who have experience solely in real estate.

** : * *

- Experience: 3-5 years in real estate
- Location Exclusion: Candidates living beyond Thane, Borivali, and Kharghar will not be considered.

** Selection Process: In person only (No Virtual) * *

1. Interview with the HR Manager

2. Interview with the MD

3. Reference checks and offer

** Criteria for Hiring: * *

- Education: Graduate or Postgraduate (preferably an MBA/PGDM in any subject)
- Experience: A minimum of 3-5 years in real estate, with knowledge of coordination across various real estate departments
- ** Skills: * *
- Excellent written and verbal communication
- Tech-savvy, capable of handling iPhone/MacBook calendars, reminders, screen sharing, and editing
- Proficiency in collaboration and delegation of tasks
- Ability to multitask, prioritise, and maintain confidentiality
- Robust organisational and problem-solving skills
- Professional demeanour and presentability for events and site visits

** Scope/Accountabilities of the Role: * * The Executive Assistant will act as a trusted partner to the Managing Director, providing high-level administrative support, coordinating with internal teams and external agencies,



and ensuring smooth execution of site-level events. The role necessitates strong organisational skills, discretion, and the ability to manage multiple priorities in a dynamic real estate environment.

** Key Responsibilities: * *

** Executive & Administrative Support: **

- Manage the MD’s calendar, travel, and communications
- Draft and manage correspondence, reports, and presentations
- Maintain confidential records and ensure smooth office operations

** Event Coordination: * *

- Liaise with external agencies and vendors for planning and executing events at project sites
- Coordinate logistics, permissions, and on-site arrangements in collaboration with project teams
- Ensure timely execution of events and conduct post-event reporting

** Interdepartmental Coordination: * *

- Follow up on tasks and deliverables assigned by the MD to various departments
- Track progress, escalate delays, and ensure alignment with strategic priorities
- Act as a communication bridge between the MD and department heads

** Meeting Management: * *

- Schedule and organize internal and external meetings
- Capture accurate minutes of meetings (MoM) with clear action points and deadlines
- Monitor follow-ups and ensure timely closure of action items

** Competencies/Key Attributes: * *

- Proficiency in Excel, Word, and PowerPoint

- Strong communication skills
- Excellent interpersonal and planning skills

📌 Executive Assistant (Mumbai)
🏢 HRALWAYS
📍 Mumbai