Position SummaryWe are seeking an experienced Executive Assistant & Estate Manager to support the Resident Head and oversee the day-to-day operations of Rupani House, a privately owned residential property.

The role combines executive assistance, estate management, staff supervision, vendor coordination, and administrative oversight. The position requires discretion, strong organizational skills, and the ability to independently track and close pending matters.

Key ResponsibilitiesExecutive Assistance

- Manage calendars, appointments, travel, correspondence, and personal administration.
- Arrange domestic and international travel, including visas, hotels, transport, and itineraries.
- Track deadlines, renewals, follow-ups, and confidential records.
- Prepare letters, presentations, meeting notes, and reports.
- Coordinate with bankers, CAs, lawyers, and other professional advisors.
- Maintain physical and digital records, as well as household documentation.

Estate & Property Management

- Oversee building maintenance, utilities, common areas, and preventive maintenance.
- Manage tenants, leases, rent collections, renewals, and resident queries.
- Supervise vendors across electrical, plumbing, civil, fire safety, IT, pest control, and other services.
- Monitor AMC/service contracts and ensure timely completion of work.

- Staff, Security & Operations

- Supervise housekeeping, security, gardening, drivers, and maintenance staff.
- Manage attendance, rosters, leave, and staff-related administration.
- Oversee CCTV, access control,



and building security protocols.
- Coordinate emergency response and remain available for urgent matters when required.

Financial & Administrative Management

- Track rent, utilities, vendor payments, and operating expenses.
- Prepare budgets, expense statements, and periodic operational reports.
- Maintain invoices, contracts, warranties, and statutory records.

Resident Services

- Coordinate couriers, deliveries, reservations, travel, and ticketing.
- Assist with guests, hospitality, and events at the property.

Experience & Qualifications
- 5+ years of experience in estate/property management, facilities, hospitality, executive assistance, or family office administration.
- Experience working with private residences, business owners, or HNW families is preferred.
- Excellent written and spoken English; working knowledge of Hindi required. Marathi is an advantage.
- Proficiency in Word, Excel, PowerPoint, and Outlook.
- Familiarity with AI tools is an advantage.
- Solid attention to detail, confidentiality, ownership, and ability to work independently.

Compensation & Benefits
- Compensation commensurate with experience and industry standards.
- Performance-linked incentive/annual bonus.
- One compensatory day off per week.
- Dedicated cabin at the property.

ApplyPlease send your CV along with current and expected compensation to:

Sachin Damani [email protected]

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

📌 Executive Assistant & Estate Manager (Mumbai)
🏢 Aikya Connect
📍 Mumbai