Executive Assistant – Job DescriptionPosition

Executive Assistant (EA) to Management

Location

Jaipur, Rajasthan

Job Summary

We are looking for a smart, organized, responsible, and proactive Executive Assistant to support the Management in day-to-day operations, coordination, documentation, follow-ups, meetings, and administrative activities.

The candidate should have good communication, coordination, MS Office/Excel, reporting, and time-management skills and should be comfortable handling confidential and important information.

Key Responsibilities

- Manage the daily schedule, meetings, appointments, and priorities of Management.
- Coordinate with internal departments, staff, clients, vendors, and external parties as required.
- Prepare and maintain daily, weekly, and monthly reports for Management.
- Follow up with different departments on pending tasks, deadlines, and commitments .
- Prepare meeting agendas, MOM (Minutes of Meeting), action points, and follow-up reports .
- Maintain significant documents, records, files, and management data .
- Handle professional emails, correspondence, and official communication on behalf of Management when required.
- Track important projects, assignments, and departmental activities and provide timely updates.
- Assist Management in planning, coordination, and execution of meetings/events .
- Prepare Excel sheets, presentations, MIS reports, and other management-related documents .
- Maintain confidentiality of company, employee, financial, client, and management information .
- Coordinate travel arrangements, meetings,



and other official requirements when required.
- Ensure that important tasks assigned by Management are completed on time .
- Perform other administrative and coordination responsibilities assigned by Management.

Required Skills & Qualifications
- Graduate in any discipline; relevant experience will be preferred.
- 1–3 years of experience as Executive Assistant, Personal Assistant, Management Assistant, Coordinator, or similar role preferred.
- Good knowledge of MS Excel, MS Word, PowerPoint, Google Sheets, and email communication .
- Solid verbal and written communication skills .
- Excellent follow-up and coordination skills .
- Good organizational and time-management abilities.
- Ability to prioritize multiple tasks and work under deadlines.
- Professional attitude with good presentation and interpersonal skills .
- Should be responsible, proactive, disciplined, and detail-oriented .
- Ability to maintain confidentiality is essential.

Key Performance Areas (KRA)
- Timely completion and follow-up of Management's tasks.
- Accuracy and timely submission of reports.
- Effective coordination between Management and departments.
- Proper maintenance of documents and records.
- Meeting and deadline management.
- Quality and professionalism of communication.
- Confidentiality and reliability.

Preferred Candidate
- A highly organized professional who can act as a strong coordination link between Management and different departments, ensuring that important tasks, follow-ups, meetings, and reports are handled efficiently and on time.

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