The Company is one of India’s leading event management and exhibition companies, delivering large-scale government and institutional events across the country.

We are currently expanding our team for a series of government events and projects and are looking for energetic, hands-on Event Management Professionals who can independently manage both client servicing and event operations.

The Role

We are looking for all-round event professionals who are comfortable moving between the client, internal team, vendors and the event site.

This is not a purely client-servicing or coordination role. The ideal candidate should be able to understand the brief, coordinate with the client, plan the execution, manage vendors and teams, and be present on-ground to ensure flawless delivery.

Key Responsibilities

Client Servicing

- Act as the primary point of contact for assigned clients and projects.
- Understand client briefs, requirements, expectations and deliverables.
- Prepare and present event concepts, proposals, presentations and execution plans.
- Maintain regular communication with clients and ensure timely responses and updates.
- Coordinate approvals, changes and revisions throughout the project.
- Build strong working relationships with clients, including senior government and institutional stakeholders.

Event Planning & Operations

- Plan and execute events from concept through completion.
- Prepare detailed event timelines, checklists, production schedules and manpower plans.
- Coordinate with production, fabrication, AV, décor, hospitality, logistics and other vendors.
- Conduct site visits and coordinate venue-related requirements.
- Manage event setup, rehearsals and on-ground execution.
- Troubleshoot issues and take quick decisions during live events.
- Ensure that all deliverables are executed as per approved plans, timelines and quality standards.

Vendor & Team Coordination

- Brief and coordinate with vendors and suppliers.
- Obtain quotations, compare options and coordinate negotiations in conjunction with the senior team.




- Coordinate internal teams and external agencies to ensure smooth execution.
- Monitor vendor deliverables, timelines and quality.
- Ensure effective coordination between client, creative, production and operations teams.

Government / Institutional Events

- Coordinate professionally with government departments, officials, PSUs and institutional stakeholders.
- Understand the importance of protocol, approvals, documentation, security and VIP movement.
- Maintain a high level of professionalism, patience and attention to detail when working with senior officials and dignitaries.

What We Are Looking For
- 3–7 years of experience in event management, experiential marketing, exhibitions, conferences or related fields.
- Strong client servicing + event operations experience.
- Candidates who have handled events end-to-end will be preferred.
- Excellent communication and interpersonal skills.
- Strong planning, coordination and problem-solving abilities.
- Ability to manage multiple stakeholders and work under tight deadlines.
- Willingness to be hands-on and work on-ground during events, including extended hours when required.
- Valuable vendor management and negotiation skills.
- Comfortable preparing presentations, proposals, schedules and reports.
- Ability to remain calm and solution-oriented in high-pressure situations.
- Prior experience with government, PSU, institutional or large-scale events will be an advantage.

The Ideal Candidate We are looking for someone who is not just an Account Manager sitting at a desk or an Operations Coordinator executing instructions.

The ideal candidate is an all-round event professional who can:

Take a brief → understand the requirement → coordinate with the client → plan the execution → manage vendors → coordinate the team → be on-ground → solve problems → deliver the event.

Someone with ownership, energy, maturity and a strong execution mindset will thrive in this role.

Location

BKC, Mumbai The role will also require travel within Mumbai and to other cities depending on project requirements.

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Events Management Executives / Managers (Mumbai)
🏢 Empower HR
📍 Mumbai