Company Description Celestial Events is an event management company that specializes in planning and executing corporate, social, and experiential events. The team focuses on delivering high-quality, detail-oriented event solutions that reflect each client’s unique objectives and brand.

Services typically include end-to-end event planning, vendor coordination, and on-site execution to ensure smooth operations. The company values professionalism, creativity, and strong client relationships, providing team members with opportunities to work on diverse, high-impact projects. Team members can expect a dynamic work environment with exposure to multiple stakeholders and event formats.

Role Description The Client Servicing & Vendor Coordinator – Events is a full-time, on-site role based in New Delhi. This role involves serving as a primary point of contact for clients, understanding their event requirements, and ensuring that deliverables align with agreed expectations and timelines.

Day-to-day responsibilities include coordinating with vendors and suppliers, managing quotations and negotiations, and tracking contracts, payments, and logistics. The coordinator will assist in creating event plans, schedules, and checklists, and support in office execution to ensure seamless event operations. The role also includes maintaining documentation, preparing status reports, resolving issues promptly,



and collaborating closely with internal teams to ensure consistent, high-quality service.

Qualifications

- Solid client servicing mindset, with the ability to build and maintain professional relationships and manage client expectations effectively.
- Experience in vendor management, including sourcing vendors, negotiating rates, and coordinating logistics for events.
- Solid organizational and time management skills, with attention to detail and the ability to handle multiple events or tasks simultaneously.
- Effective communication and interpersonal skills, including clear verbal and written communication and confident stakeholder interaction.
- Problem-solving and decision-making abilities, with a calm approach under time pressure and in fast-paced event environments.
- Comfort with basic office software and tools (e.g., spreadsheets, presentations, email, project tracking); familiarity with event management tools is an advantage.
- Previous experience in event management, hospitality, marketing, or related fields is preferred.
- Bachelor’s degree or equivalent in Event Management, Hospitality, Marketing, Business, or a related discipline is desirable.
- Willingness to work flexible hours, including evenings and weekends, based on event schedules and operational requirements.

📌 Client Servicing & Vendor Coordinator – Events (New Delhi)
🏢 Celestial Events
📍 New Delhi