? Hiring: U.S. Payroll & Multi-State Compliance Specialist / CPA

? Location: India — Remote

? Employment Type: Full-Time

? Work Hours: U.S. Business Hours / Overlap with U.S. Time Zones

? Experience: 3+ Years in U.S. Payroll, Accounting, Tax, or Payroll Compliance

⭐ Preferred: U.S. CPA / CPA Experience

About the Role

We are looking for an experienced U.S. Payroll & Multi-State Compliance Specialist to support our U.S. staffing and workforce operations from India.

The ideal candidate should have strong hands-on experience with U.S. multi-state payroll, state registrations, payroll tax compliance, payroll providers, and accounting systems.

This role requires someone who can independently manage payroll accounts, process payroll through third-party payroll platforms, monitor compliance requirements, and coordinate with internal teams, clients, payroll providers, and government agencies.

Key Responsibilities

- Manage and process U.S. payroll for employees/workers across multiple states.
- Maintain and manage payroll accounts with ADP, Gusto, QuickBooks Payroll, Paychex, Rippling, and other U.S. payroll providers.
- Run payroll regularly through payroll provider websites, including reviewing payroll inputs, deductions, taxes, employee information, and payroll reports.
- Handle multi-state payroll compliance, including state and local payroll tax requirements.
- Assist with multi-state employer registrations for payroll tax and employment-related accounts.
- Monitor state-specific requirements for withholding, unemployment insurance, payroll taxes, and related filings.
- Maintain accurate payroll and employer accounts with various state agencies and payroll providers.
- Reconcile payroll reports, payroll taxes, deductions, and employer liabilities.
- Review payroll for accuracy before submission and identify discrepancies or compliance issues.
- Coordinate with payroll providers and government agencies to resolve account, tax, registration, and filing issues.
- Maintain accurate employee and employer payroll records and documentation.
- Support W-2, 1099,



quarterly payroll filings, year-end payroll activities, and payroll reconciliations.
- Assist with payroll audits and compliance reviews.
- Stay current with changes in U.S. federal, state, and local payroll regulations.
- Work closely with HR and staffing teams on employee onboarding, payroll setup, tax forms, and employee status changes.
- Maintain strict confidentiality of sensitive employee, payroll, tax, and financial information.

Required Qualifications

✅ 3+ years of hands-on experience in U.S. payroll and payroll compliance

✅ Strong understanding of multi-state U.S. payroll

✅ Experience with state payroll tax registrations and employer account setup

✅ Hands-on experience with ADP, Gusto, QuickBooks Payroll, Paychex, Rippling, or similar systems

✅ Experience independently navigating payroll provider websites and running regular payroll cycles

✅ Understanding of U.S. payroll taxes, withholding, unemployment taxes, and employer payroll obligations

✅ Strong accounting and reconciliation skills

✅ Experience working with U.S.-based companies, staffing companies, or qualified services organizations is highly preferred

✅ Strong attention to detail and ability to handle confidential information

✅ Excellent written and verbal communication skills

✅ Ability to work independently and support U.S. operations remotely from India

CPA Requirement A U.S. CPA license is preferred/required depending on the level of the position.

Candidates with CPA experience combined with robust hands-on U.S. payroll, accounting, and multi-state compliance experience are encouraged to apply.

Preferred Additional Experience

- U.S. federal and state payroll tax compliance




- Multi-state employer registrations
- State unemployment insurance accounts
- State withholding tax accounts
- Local payroll tax requirements
- Payroll tax notices and agency correspondence
- Payroll reconciliations
- Month-end and year-end payroll accounting
- W-2 and 1099 processes
- Staffing industry payroll
- HRIS/payroll integrations
- QuickBooks accounting
- ADP, Gusto, Paychex, Rippling, or similar platforms

What We’re Looking For

We are looking for someone who is hands-on — not just someone with theoretical knowledge of U.S. payroll.

The successful candidate should be comfortable with:

? Logging into payroll platforms

? Maintaining employer accounts

? Setting up and monitoring state registrations

? Running and reviewing payroll

? Identifying payroll and compliance issues

? Reconciling payroll and tax accounts

? Communicating with payroll providers and government agencies

? Completing payroll-related tasks independently

Why Join Us?

? Work with U.S.-based clients and operations

? Opportunity to work across multiple U.S. states and payroll systems

? Remote position based in India

? Exposure to U.S. payroll, HR, accounting, and compliance operations

? Opportunity for long-term growth within U.S. staffing and payroll operations

How to Apply

Please submit your resume highlighting your experience with U.S. multi-state payroll, state registrations, payroll tax compliance, ADP, Gusto, QuickBooks Payroll, and other U.S. payroll systems.

Candidates with a U.S. CPA license or U.S. payroll/accounting certification should clearly mention it in their application.

? Interested candidates can apply by sending their resume and highlighting their U.S. payroll and multi-state compliance experience. ( [email protected])

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📍 India