Job Title: Billing Specialist with Japanese Language proficiency

Location: Gurgaon, HR-Hybrid mode

Experience Required: -0.6 + Years

Budget-4.3 LPA

Role Type/Shift: Contract for 1 year

About The Job

Company Name: VARITE India Private Limited

About The Client

An American technological research and consulting firm based in Stamford, Connecticut that conducts research on technology and shares this research through private consulting, executive programs, and conferences. Its clients include large corporations, government agencies, technology companies, and investment firms.

The Client serves over 12,000 organizations in over 100 countries with an employee strength of 15,000.

About The Job

- We are a team of highly motivated and talented people who are responsible for the accurate, timely and efficient Invoice generation globally.
- You will review contracts for accuracy before generating client Invoices to comply with established SOX (Sarbanes Oxley) policy, and country specific laws.

Essential Job Functions

- Review customer orders and generate invoices within defined SLA. Invoices processed with a minimum of 95% accuracy.
- Electronically retrieve client Purchase orders from E-Portals.
- Follow up with Sales for purchase orders and signed agreements for letter of intent bookings.
- Understand and adhere to all corporate guidelines for 30+ country and state specific billing & invoicing regulations, tax rules and exemptions.
- Resolving client's invoicing/other queries by taking calls with sales/collection/client(s).
- Review Invoicing Work-In-Progress report for accuracy, provide feedback on potential issues and recommend potential edits for the Order Management team.
- Complete Billing and Invoicing Check List. Manage and maintain large datasets of action items. Work with Business units if key data points are missing ensuring maximizes invoicing accuracy for the month / quarter.
- Enter all specific Client billing data (Tax IDs, exemption data, Purchase Order Numbers, Invoice Customization) into OPI (Order Processing Invoicing) system, update and invoice clients in accordance with the contractual terms.
- Work closely with cash applications to ensure payments and credits are properly applied, tax team to ensure all tax guidelines are understood and followed, order management to ensure booking data is updated and accurate, collections to ensure billing and invoice data is received and accurate.




- Electronically file all emails and billing documentation (Invoices, exception certificates, purchase orders, requests, and approvals) in SharePoint.
- Create and manage proforma invoices per corporate guidelines and ensure 100% record keeping.
- Keep and update accurate and detailed billing Manual for each supported region.
- Perform invoice validation and reconciliation against contracts, purchase orders, and customer billing terms.
- Investigate billing discrepancies and coordinate with relevant teams to resolve issues within defined timelines.
- Monitor pending invoices and follow up with stakeholders to ensure timely billing and closure of open items.
- Support month-end and quarter-end billing activities and ensure all invoices are processed within agreed timelines.
- Maintain accurate records and documentation for audit and compliance purposes.
- Identify recurring billing issues and support process improvements to improve invoice accuracy and efficiency.

Qualifications

Top three skills

- Years of experience. – 6months to 2yrs
- Japanese Expertise - Able to read and write Japanese is a must.
- Good understanding of Billing , AP/AR , O2C process.
- Experience in Invoice generation. Working knowledge of Salesforce preferred (not mandatory )
- Excellent oral and written communication skills to communicate with a diverse audience at various levels and all countries and cultures within the organization
- having experince in Finnance or Finnace graduate is preferred.
- Graduate degree, postgraduate in finance (MBA preferred).
- Japanese Read & Write Expertise.
- 0.5–2 years of experience in one of the following areas: Financial Data Entry, Billing, General Accounting, or Order Processing/Order to Cash.
- Good with Invoice generation in AR.
- Advanced expertise in Microsoft Excel and Reporting.
- Ability to identify areas for improvement and propose innovative solutions.
- Excellent time management skills and ability to meet tight deadlines.
- Excellent customer service skills.
- Strong analytical and problem-solving skills; attention to detail.
- Excellent oral and written communication skills.




- Solid initiative: Ability to work in a fast-paced, high-pressure environment.
- Ability to adapt to a constantly changing environment.
- Strong interpersonal skills; strong team player.
- Ability to build strong internal/external business partnerships.
- Proficient in Oracle and CRM (Salesforce) system knowledge is a plus.
- Ability to communicate with a diverse audience at various levels and across different countries and cultures within the organization.
- Knowledge of accounts receivable, billing processes, and order-to-cash cycles.
- Ability to work independently while managing multiple priorities and deadlines.
- Strong organizational skills with the ability to maintain accurate records and documentation.

Skills

- Invoice Generation
- Accounts Receivable (AR)
- Billing & Invoicing
- Order-to-Cash (O2C)
- Financial Data Entry
- Microsoft Excel
- Reporting & Data Analysis
- Oracle
- CRM / Salesforce
- Purchase Order Management
- Billing Reconciliation
- Tax & Billing Compliance
- Contract Review
- Proforma Invoicing
- SharePoint
- Japanese Read & Write
- Analytical & Problem-Solving Skills
- Customer Service
- Stakeholder Management
- Attention to Detail
- Time Management

Education

- Graduate
- Postgraduate in Finance / MBA preferred

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India – VARITE.

Unlock Rewards: Refer Candidates and Earn.

If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the preferred candidate completes a three-month assignment with VARITE.

Experience Level Bonus Referral

0-2 years INR 5,000

2-6 years INR 7,500

6+ years INR 10,000

About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services

📌 Billing Specialist (Japanese expertise basic level 1) (Gurugram)
🏢 VARITE
📍 Gurugram