Position: Associate - HR & Admin

Organization: Mati Carbon

Location: Gurugram

Employment Type: Full-time

About the Role

Mati Carbon is looking for an Associate HR & Admin to support day-to-day HR and administrative operations across the employee lifecycle. This role is central to ensuring smooth talent acquisition, HR operations, compliance, office administration, and employee travel management helping build a positive employee experience while enabling efficient business operations.

Key Responsibilities

1. Talent Acquisition

- Support end-to-end recruitment activities, from raising manpower requisitions to onboarding new hires.
- Coordinate with hiring managers to understand role requirements and work toward closing positions within defined timelines.
- Source and screen candidates through job portals, LinkedIn, recruitment agencies, and other channels.
- Coordinate interviews, candidate communication, salary discussions, offer issuance, and joining formalities.
- Maintain recruitment trackers and share regular hiring status updates.
- Help build and maintain a talent pipeline for critical and recurring positions.

1. HR Operations

- Support employee lifecycle activities, including onboarding, documentation, confirmation, transfers, promotions, and exits.
- Maintain accurate employee records on the HRMS (Keka).
- Address employee queries related to HR policies, attendance, leave, payroll, and benefits.
- Coordinate monthly payroll inputs with Finance, ensuring accuracy and timely submission.
- Support performance appraisal cycles, training coordination, employee engagement initiatives, and grievance handling.

1. HR Compliance

- Track and support timely compliance with applicable labour and employment regulations.
- Maintain statutory records and HR documentation.
- Coordinate with external consultants and support HR/statutory audits.

1. Administration

- Manage day-to-day office administration, including facilities, stationery, housekeeping, courier, and pantry requirements.
- Support office events, meetings,



employee activities, and other administrative needs.
- Coordinate administrative invoices and payments with Finance.

1. Employee Travel Management

- Manage official travel arrangements for employees, including flights/trains, hotels, local transportation, and airport transfers.
- Coordinate travel approvals, ensuring compliance with company travel policy and budgets.
- Handle travel changes, cancellations, rescheduling, refunds, and related employee queries.
- Coordinate with travel agencies, hotels, and other vendors for timely, cost-effective arrangements.
- Maintain travel records and coordinate travel-related invoices, advances, and reimbursements.

1. HR MIS & Process Improvement

- Prepare HR MIS covering headcount, recruitment, attendance, attrition, leave, payroll, and other HR metrics.
- Support the implementation and improvement of HR policies, processes, and SOPs.
- Identify opportunities to improve HR and administrative efficiency.

Key Skills & Qualifications
- Bachelor's degree in HR, Business Administration, Commerce, or a related field; MBA/PGDM in HR preferred.
- 3 –7 years of experience in HR Operations, Talent Acquisition, Administration, or a similar role.
- Working knowledge of HR processes, labour compliance, and employee lifecycle management.
- Familiarity with Keka or other HRMS platforms preferred.
- Good coordination and stakeholder-management skills.
- Robust communication, organizational, and problem-solving skills.
- Proficiency in MS Excel/Google Sheets and reporting.
- Ability to manage multiple priorities and maintain confidentiality.
- Exposure to employee travel and vendor management is an advantage.

Key Performance Areas
- Timely closure of recruitment requirements
- Quality of hires and talent pipeline
- Smooth employee onboarding and HR operations
- Payroll accuracy and HR compliance
- Employee query resolution and engagement
- Effective office administration
- Timely, cost-effective employee travel arrangements
- Accuracy of HR records and MIS
- Vendor and stakeholder management
- Continuous improvement of HR & Admin processes

📌 Associate - HR & Admin (Gurugram)
🏢 Mati Carbon
📍 Gurugram