– Admin Head

Job Title: Admin Head

Department: Administration

Experience: 8–15 Years

Employment Type: Full-Time

Location: Ludhiana

Job Summary

We are looking for an experienced Admin Head to oversee the complete administration function of the organization. The role will be responsible for office/facility management, vendor management, security, housekeeping, transportation, employee facilities, administrative budgeting, and ensuring smooth day-to-day operations.

Key Responsibilities

- Manage and oversee all administrative activities of the organization.
- Ensure smooth and efficient functioning of office/facility operations.
- Manage housekeeping, security, transportation, reception, maintenance, and other support services.
- Supervise and manage the administration team and support staff.
- Develop and implement administrative policies, SOPs, and processes.
- Manage vendors, contractors, service providers, and AMC contracts.
- Negotiate vendor contracts and ensure cost-effective procurement of administrative services.
- Monitor office infrastructure, furniture, equipment, utilities, and facility maintenance.
- Ensure proper security arrangements and workplace safety standards.
- Manage employee transportation, canteen, housekeeping, and other employee welfare facilities, where applicable.
- Monitor administrative expenses and prepare/manage the annual administration budget.
- Maintain proper records of assets, contracts, licenses, insurance, and other administrative documents.
- Coordinate with government departments, local authorities, and external agencies whenever required.
- Ensure compliance with applicable statutory, safety, fire,



and facility-related requirements.
- Handle administrative emergencies and resolve operational issues promptly.
- Support management in organizing meetings, events, employee engagement activities, and official functions.
- Identify opportunities to improve administrative processes and reduce operational costs.
- Prepare regular MIS and reports related to administration, expenses, vendors, assets, and facilities.

Required Qualifications & Skills
- Bachelor's degree in Business Administration, Management, or a related field.
- 8–15 years of relevant experience in administration/facility management.
- Strong leadership and team-management skills.
- Excellent vendor and contract management skills.
- Good knowledge of facility, security, housekeeping, transport, and office management.
- Strong negotiation and cost-control abilities.
- Good communication and interpersonal skills.
- Robust problem-solving and decision-making skills.
- Proficiency in MS Office/Excel and administrative management systems.

Key Performance Indicators (KPIs)
- Smooth and uninterrupted administrative operations.
- Cost optimization and adherence to administrative budgets.
- Vendor performance and service quality.
- Facility maintenance and infrastructure uptime.
- Employee satisfaction with administrative services.
- Security and safety compliance.
- Timely renewal of contracts, licenses, AMCs, and statutory documents.
- Effective management of administrative assets and resources.

Pay: Up to ₹50,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Paid time off

Work Location: In person

📌 Administration Officer (Ludhiana)
🏢 FOMERAH VENTURES
📍 Ludhiana