Employment Information: The position is with Envirocare Infrasolution Private Limited, a subsidiary of Shri Mahavir Ferro Alloys Private Limited. While Shri Mahavir Ferro Alloys Private Limited is the parent/group company, all recruitment, employment, payroll, and related HR processes for this role will be managed by Envirocare Infrasolution Private Limited.
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Position: Executive : Travel Desk Admin
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Key Responsibilities:
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- Manage end-to-end travel arrangements including air/rail ticket bookings for employees.
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- Handle hotel reservations ensuring comfort, safety, and cost efficiency.
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- Plan and execute travel itineraries in a cost-effective manner.
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- Oversee company vehicle management, including scheduling, maintenance coordination, and usage tracking.
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- Manage corporate credit card usage for bookings and ensure proper documentation.
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- Monitor and redeem credit card reward points effectively to optimize company benefits.
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- Maintain records of travel expenses and prepare reports as required.
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- Coordinate with vendors, travel agencies, and internal departments for smooth operations.
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Experience Required: 1 to 5 years in a similar travel and administration profile.
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Qualification: BBA / MBA or related field
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Key Result Areas (KRAs):
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- Seamless travel planning and execution for employees.
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- Cost-effective booking of tickets and accommodation.
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- Productive company vehicle utilization and management.
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- Compliance in corporate credit card usage and documentation.
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- Accurate reporting and record maintenance of travel expenses.
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- Vendor coordination and service quality management.
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Key Performance Indicators (KPIs):
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- Cost Efficiency: % reduction in travel and hotel booking costs vs. budget.
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- Turnaround Time (TAT): Average time taken to complete travel booking requests.
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- Accuracy Rate: % of error-free bookings and documentation.
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- Vehicle Utilization Rate: Effective usage and scheduling of company vehicles.
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- Compliance Score: Adherence to company policies for credit card usage and expense reporting.
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- Reporting Timeliness: On-time submission of travel and expense reports.
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- Reward Optimization: Value/points redeemed through corporate credit cards.
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- Employee Satisfaction: Feedback score on travel arrangements and support.
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Required Skills & Competencies:
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- Proven experience in travel booking and administrative roles.
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- Strong knowledge of ticketing platforms and hotel booking systems.
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- Good understanding of cost optimization strategies.
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- Familiarity with corporate credit card handling and reconciliation.
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- Excellent organizational and coordination skills.
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- Strong communication and problem-solving abilities.