Job Description

Location: Andheri East, Mumbai

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Experience: 2–4 Years

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Employment Type: Full-Time

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Preference: Females only

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About the Role

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We are looking for a highly organized, proactive, and tech-savvy AI Executive Assistant to work closely with senior leadership in a fast-paced, technology-driven setting. The role combines traditional executive support with the use of AI tools and automation to improve productivity, streamline workflows, and manage day-to-day business priorities efficiently.

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Key Responsibilities

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- Manage senior leadership calendars, meetings, appointments, and schedules.

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- Coordinate domestic and international travel, including flights, hotels, and itineraries.

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- Manage emails, correspondence, meeting agendas, and follow-ups.

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- Prepare presentations, reports, meeting notes, and business documentation.

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- Coordinate with internal teams, clients, vendors, and other stakeholders.

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- Track action items and ensure timely closure of deliverables.

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- Conduct research and support leadership with business-related information and analysis.

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- Use AI tools to assist with research, drafting, summarization, documentation, and productivity.

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- Identify repetitive tasks and explore opportunities for automation and process improvement.

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- Support recruitment activities,



including interview scheduling and candidate coordination.

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- Maintain confidential information and handle sensitive business matters with discretion.

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- Manage multiple priorities and provide proactive support in a dynamic work environment.

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Desired Profile

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- 2–4 years of experience as an Executive Assistant, Executive Coordinator, Executive Business Partner, or Founder's Office professional.

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- Experience supporting a Founder, CEO, CXO, or senior leadership is strongly preferred.

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- Strong calendar, travel, meeting, and stakeholder management skills.

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- Excellent verbal and written communication skills.

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- Highly organized with strong follow-up and multitasking abilities.

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- Comfortable working independently and taking ownership of tasks.

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- Strong proficiency in Microsoft Office and/or Google Workspace.

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- Comfortable using AI productivity tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar platforms.

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- Exposure to automation or workflow tools such as Zapier, Make, Notion AI, or similar tools will be an advantage.

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- Startup experience and an entrepreneurial mindset will be preferred.

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Immediate joiners or candidates who can join within 30 days are preferred.

📌 Executive Assistant (Mumbai)
🏢 Adept Global
📍 Mumbai