Job Description: Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Director with 6+ years of experience in executive support. The ideal candidate should possess exceptional communication, organizational, and problem-solving skills while being proficient in modern AI tools to enhance productivity, automate routine tasks, and prepare high-quality business documentation. The candidate will be responsible for managing the Director's office, coordinating with internal and external stakeholders, and ensuring seamless day-to-day operations.

Key Responsibilities

- Manage the Director's calendar, meetings, appointments, and travel arrangements.
- Coordinate and prioritize daily activities, ensuring efficient time management.
- Draft qualified emails, business correspondence, presentations, reports, and meeting minutes.
- Handle confidential documents and sensitive business information with discretion.
- Prepare presentations, MIS reports, dashboards, and executive summaries.
- Coordinate with department heads, clients, vendors, and business partners.
- Track action items and follow up with stakeholders to ensure timely completion.
- Organize board meetings, leadership meetings, and prepare agendas and MOMs.
- Maintain records, files, contracts, and official documentation.




- Conduct internet and market research as required by the Director.
- Support business planning, event coordination, and special projects.
- Manage expense reports, reimbursements, and administrative tasks.

Required Skills
- Excellent verbal and written communication.
- Strong business correspondence and documentation skills.
- Advanced Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Calendar and travel management.
- Meeting coordination and minute preparation.
- Strong follow-up and stakeholder management.
- Confidentiality and professional ethics.
- Excellent organizational and multitasking abilities.
- Strong analytical and problem-solving skills.
- Time management and attention to detail.
- Ability to work independently in a fast-paced environment.
- ChatGPT, Microsoft Copilot, Google Gemini, Claude or similar AI assistants.
- AI for email drafting, document creation, report generation, and business communication.
- AI-based data summarization and research.
- AI tools for scheduling, workflow automation, and task management.
- Ability to verify AI-generated content for accuracy and professionalism.

Educational Qualification
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- MBA or Executive Assistant certification will be an added advantage.

📌 EA to Director (Kolkata)
🏢 RECEX
📍 Kolkata