Job Description

Executive Assistant to Founder | Media Vantage

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About Media Vantage

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Media Vantage is a leading digital, talent and entertainment company working with brands, celebrities, influencers and content creators to build impactful campaigns and partnerships across the entertainment ecosystem.

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Job Details

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- Location: Mumbai
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- Job Type: Full-time
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- Experience: 3–4 years
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About the Role

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Media Vantage is looking for an experienced Executive Assistant to the Founder who understands the fast-paced entertainment industry and can seamlessly manage the Founder’s day-to-day business priorities. This role requires someone with robust coordination, communication and stakeholder management skills, along with prior experience in media, entertainment, talent or influencer marketing.

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Key Responsibilities

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- Manage the Founder’s calendar, meetings, travel and daily schedule.
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- Coordinate with celebrities, influencers, talent agencies, brands and internal teams.
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- Prepare meeting agendas, presentations, MOMs and follow up on action items.
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- Create, process and maintain client/vendor invoices, coordinate with the Accounts team,



and ensure timely invoicing, payment follow-ups and documentation.
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- Track business expenses, invoices and other financial records related to the Founder’s projects.
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- Act as a liaison between the Founder and internal/external stakeholders.
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- Handle confidential information with professionalism and discretion.
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- Ensure smooth execution of day-to-day operational and strategic tasks.
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Requirements

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- 3–4 years of experience as an Executive Assistant or Founder’s Office professional.
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- Mandatory: Experience in the entertainment, media, talent management or influencer marketing industry.
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- Strong understanding of the entertainment and creator ecosystem.
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- Excellent communication, organizational and multitasking skills.
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- Proficiency in MS Office (PowerPoint, Excel and Word).
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- Highly proactive, detail-oriented and able to work in a fast-paced environment.
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If you have experience supporting senior leadership in the entertainment industry and thrive in a high-growth environment, we’d love to hear from you.

📌 Executive Assistant to Chief Executive Officer (Mumbai)
🏢 Media Vantage
📍 Mumbai