Job Description

Hiring for a one of the leading multi billion dollar group company

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Preferred Profile

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- Candidates currently working with or having prior experience in promoter-driven companies / family-owned business groups in Delhi-NCR.
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Role Overview

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We are looking for a highly professional, mature and well-organized Executive Secretary / Executive Assistant to support the Promoter / Managing Director in managing day-to-day business and personal-office coordination. The role requires a high level of confidentiality, discretion, communication skills and the ability to independently manage priorities in a fast-paced promoter-driven environment.

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Key Responsibilities

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- Manage the Chairperson calendar, meetings, appointments and daily schedule.
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- Coordinate internal and external meetings with senior management, business heads, clients, consultants and other stakeholders.
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- Prepare meeting agendas, minutes, presentations, briefing notes and follow-up trackers.
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- Manage emails, correspondence and confidential communication on behalf of the Promoter/MD.
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- Coordinate with various group companies and business functions to ensure timely closure of key action points.
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- Track key assignments, commitments and follow-ups and provide regular status updates to the Promoter/MD.
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- Organize domestic and international travel, accommodation, itineraries and related logistics.
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- Handle sensitive and confidential business information with complete discretion.
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- Coordinate with family office / promoter office, where required.
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- Support the Promoter/MD in personal and business-related coordination, including events, appointments and special assignments.
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- Liaise with senior executives, government authorities, consultants, bankers, lawyers, investors and other external stakeholders as required.
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- Maintain an organized filing and documentation system for important records and correspondence.
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- Undertake ad-hoc assignments and special projects entrusted by the Promoter/MD.
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Desired Candidate Profile

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- Graduate in any discipline; additional qualification in Secretarial/Business Administration will be an advantage.
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- 8–15+ years of relevant experience as Executive Secretary, Executive Assistant, Personal Assistant or Secretary to MD/Chairman/Promoter.
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- Experience working directly with a Promoter, Chairman, MD, CEO or Family Office is strongly preferred.
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- Prior experience in a promoter-driven / family-owned organization will be an advantage.
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- Excellent verbal and written communication skills in English.
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- Strong proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint.
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- Excellent calendar management, coordination and follow-up skills.
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- High level of maturity, discretion, confidentiality and professional etiquette.
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- Ability to work under pressure and manage multiple priorities simultaneously.
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- Strong interpersonal skills and the ability to interact confidently with senior stakeholders.
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- Should be flexible regarding working hours based on the Promoter/MD's schedule.
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📌 Executive Secretary (New Delhi)
🏢 Bradford Consultants
📍 New Delhi