Job Description

Company Description

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Populux HR is a professionally managed executive search firm based in Kochi, Kerala.

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We are hiring an Executive Assistant to the CEO for leading business group based in Kerala.

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Role Description

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The Executive Assistant will provide comprehensive executive administrative support to senior leadership of a leading business group .

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Key Job Responsibilities

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- Manage the Director's calendar, appointments, meetings, and daily schedule, ensuring effective prioritization of commitments.

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- Coordinate and schedule internal and external meetings, including preparation of agendas, documents, presentations, and meeting materials.

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- Coordinate business travel arrangements, including flights, accommodation, local transportation, itineraries, and related logistics.

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- Act as a key point of contact between the CEO and internal teams, business partners, vendors, consultants, and other external stakeholders.

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- Prepare, review, and organize reports, presentations, business correspondence, MIS reports, and other documents required .

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- Monitor and follow up on action items, decisions, and commitments arising from meetings to ensure timely execution by relevant teams.

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- Coordinate with cross-functional departments and retail business units to obtain updates, information, reports, and status of key activities.

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- Maintain and organize confidential records, business documents, agreements, correspondence, and other sensitive information with a high level of discretion.

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- Support the CEO in tracking key business priorities, projects, deadlines, and important initiatives across the group.

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- Handle official correspondence, emails, calls,



and communications on behalf of the CEO ensuring timely and appropriate responses.

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- Assist in coordinating management meetings, review meetings, business events, and visits to retail outlets or other business locations.

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- Proactively anticipate the requirements, identify pending matters, and provide timely reminders, updates, and administrative/business support to improve executive effectiveness.

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Qualifications:

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- Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to manage calendars, meetings, and office workflows effectively.

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- Candidates should possess solid Executive Support and Expense Reports skills to handle travel coordination, reimbursements, and executive-level documentation.

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- Candidates should possess excellent Communication skills to interact professionally with internal teams and external stakeholders, both in writing and verbally.

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- Solid organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment are required.

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- Proficiency in MS Office (Word, Excel, Power Point, Outlook) and comfort with digital collaboration tools is preferred.

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- Ability to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision is essential.

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- A bachelor's degree in any discipline, or equivalent professional experience in administration or office management, is advantageous.

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Experience

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- Relevant 5+ years experience as an Executive Assistant or in a similar administrative role supporting senior leadership is highly beneficial.

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Salary: Competitive remuneration, commensurate with experience and qualifications

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Job Location: Kochi

📌 Executive Assistant (M) - Kochi- for a leading Business Group
🏢 Populux HR
📍 Kochi