Job Description

Role Summary

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We are looking for a highly responsible and ownership-driven Senior Office Admin to lead the day-to-day administration and facility operations of the office. This role requires someone who can independently manage office operations, coordinate with multiple stakeholders, drive timely execution, and ensure a seamless workplace experience for employees.

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Key Responsibilities

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Office & Facility Management

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- Take end-to-end ownership of office administration and daily operations.
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- Ensure office infrastructure, workstations, meeting rooms, pantry, housekeeping, and common areas are always operational and well maintained.
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- Coordinate office maintenance, repairs, electrical, internet, AC, security, and other facility requirements.
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- Conduct regular office inspections and proactively resolve operational issues.
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Vendor Management

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- Manage relationships with housekeeping, security, internet, maintenance, travel, courier, and other service vendors.
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- Negotiate pricing, monitor service quality, renew contracts, and ensure SLA adherence.
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- Track vendor invoices, payments, AMCs, and documentation.
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Employee Experience & Administration

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- Ensure seamless onboarding readiness, including workspace, access cards, seating, and office requirements.
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- Support office events, employee engagement activities, celebrations, and internal logistics.
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- Handle travel bookings, accommodation, courier management, and other administrative support.
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Process & Compliance

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- Develop and improve office administration processes and SOPs.
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- Maintain all administrative records, licenses, vendor documents, and compliance-related documentation.
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- Ensure workplace safety, cleanliness, and adherence to company standards.
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Ownership & Coordination

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- Act as the single point of contact for office administration and facilities.
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- Coordinate with HR, IT, Finance, and other teams to ensure smooth execution of administrative requirements.
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- Track all pending tasks, follow up with stakeholders, and ensure timely closure.
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- Identify operational gaps and implement process improvements to enhance efficiency and employee experience.
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Requirements

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- 2-3 years of experience in Office Administration, Facilities, or Workplace Operations.
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- Strong experience managing vendors, facilities, and office infrastructure.
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- Good understanding of procurement, inventory, and office budgeting.
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- Excellent coordination, negotiation, and stakeholder management skills.
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- Strong proficiency in MS Excel/Google Sheets and administrative documentation.
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- Ability to manage multiple priorities independently in a fast-paced setting.
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What We're Looking For

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- Strong ownership mindset with a "problem solved" approach.
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- Excellent follow-up and execution skills.
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- High attention to detail and operational discipline.
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- Ability to anticipate issues before they impact employees.
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- Comfortable handling multiple stakeholders and vendors simultaneously.
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- Someone who takes complete accountability for office administration and continuously drives operational excellence.
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📌 Office Admin (Bengaluru)
🏢 Primetrace
📍 Bengaluru