Job Description

Position - Executive Assistant to Director

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Qualifications - B.Sc. Chemistry / Physics

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Experience - 02+ Yrs

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Location - Vashi, Navi Mumbai

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Immediate Joinee Preferred

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Job Summary:-

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We are looking for a proactive and organized Executive Assistant to the Director to provide executive, coordination, reporting, and administrative support.

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The candidate will coordinate with various departments, track important tasks, prepare MIS reports and presentations, and ensure timely follow-up on the Director’s instructions.

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Responsibilities:-

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- Manage the Director’s calendar, meetings, appointments, emails, and correspondence.
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- Coordinate with Engineering, Projects, HR, Finance, Administration, and Business Development teams.
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- Prepare MIS reports, presentations, meeting minutes, and action trackers.
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- Follow up on assigned tasks and provide regular status updates to the Director.
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- Assist in project and management-related reporting and data collection.
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- Coordinate internal and external meetings, travel arrangements, and business activities.
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- Maintain confidential documents and information.
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- Support the Director in special projects, research, and other management assignments.
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- Travel arrangements
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- Creating MOM
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- Organizing online and offline documentation / soft copies and hard copies
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Skills Required

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- Excellent verbal and written communication skills.
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- Strong coordination, follow-up, and organizational skills.
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- Proficiency in MS Excel, Word, PowerPoint, and Outlook.
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- Good presentation and reporting skills.
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- Ability to handle multiple tasks and work under deadlines.
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- Skilled attitude with high confidentiality and integrity.
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- Proactive, detail-oriented, and quick learner.
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Desired Software or Application knowledge

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- MS Excel – Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS & dashboards.
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- MS PowerPoint – Management presentations.
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- MS Word & Outlook – Documentation, email and calendar management.
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- Microsoft Teams
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- AI usage skills (ChatGPT, Copilot and Claude)
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About Us

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Founded in 1988, PMECH is a global leader in Engineering, Procurement, and Construction Management (EPCM) services. Our work includes Basic, FEED, Residual and Detailed Engineering, and special studies for turnkey projects in Oil & Gas, Refinery, Power Plants, Chemical Plants, Fertilizer Plants, Water, Infrastructure, Textiles, Steel Plants, and more.

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share your CV to [email protected]

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📌 Executive Assistant to Director (Mumbai)
🏢 PMech Consultant
📍 Mumbai