Job Description

Role Overview

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We are looking for a dynamic and detail-oriented Event Production & Operations Executive with 1–2 years of experience in an event agency , with hands-on exposure to managing large-scale events with a footfall of around 500 attendees .

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Key Responsibilities

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1. End-to-End Event Production

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- Plan, coordinate, and execute events from pre-event planning through post-event closure.
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- Prepare event execution plans, production schedules, checklists, timelines, and run-of-show documents.
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- Coordinate event requirements including stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, furniture, signage, and other production elements.
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- Conduct venue/site visits and ensure readiness before the event.
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- Coordinate setup, rehearsals, technical checks, live execution, and dismantling.
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2. On-Ground Event Execution

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- Take ownership of on-ground event operations and ensure smooth execution.
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- Manage events with a footfall of approximately 500 attendees .
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- Coordinate guest registration, seating, hospitality, crowd movement, event flow, and other operational requirements.
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- Ensure all event elements are executed as per approved plans, timelines, and quality standards.
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- Handle last-minute challenges and resolve operational issues effectively during events.
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3. Vendor Coordination & Management

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- Coordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.
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- Obtain quotations and coordinate with vendors for timely delivery of materials and services.
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- Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.
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- Coordinate vendor documentation, work orders, invoices, and payment follow-ups with relevant internal teams.
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- Build and maintain strong relationships with event production vendors.
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4. Event Planning & Logistics

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- Coordinate venue requirements, permissions, manpower, transportation, hospitality, equipment, and other logistical arrangements.
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- Develop detailed event checklists and ensure timely completion of all pre-event activities.
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- Coordinate with internal stakeholders to understand event objectives and requirements.
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- Ensure all event-related materials and assets are available at the venue as per schedule.
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5. Real Estate Events

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- Support execution of project launches, customer events, channel partner meets, broker meets, sales activations, property exhibitions, experience centre events, investor meets, and other corporate/brand events .
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- Coordinate with Sales, Marketing, Brand, Projects, and other teams for project-specific event requirements.
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- Ensure project branding and customer experience are executed as per approved guidelines.
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6. Budget & Commercial Coordination

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- Assist in preparing event budgets and tracking expenses.
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- Obtain and compare vendor quotations and support negotiations.
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- Monitor event expenditure against approved budgets.
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- Coordinate with Procurement and Finance teams for work orders, invoices, advances, and payment closures.
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- Identify opportunities for cost optimization without compromising event quality.
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7. Post-Event Activities

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- Coordinate event dismantling and ensure proper handling/return of materials and assets.
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- Verify vendor deliverables and support invoice closure.
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- Prepare post-event reports covering attendance, expenditure, vendor performance, and key learnings.
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- Maintain event-related documentation, photographs, videos, vendor details, and other records.
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Required Skills & Competencies

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- Hands-on experience in event production and operations .
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- Experience working with an event management/experiential marketing agency .
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- Experience handling events with 500+ attendees will be preferred.
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- Strong vendor coordination and negotiation skills.
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- Good understanding of stage, fabrication, branding, AV, sound, lighting, décor, and event setup.
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- Strong on-ground execution and problem-solving skills.
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- Excellent coordination and communication skills.
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- Ability to work under pressure and manage tight timelines.
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- Solid attention to detail and ownership of deliverables.
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- Willingness to travel to project sites and work flexible hours, including weekends when events require.
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Educational Qualification

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- Bachelor's degree in Event Management, Marketing, Hospitality, Communications, Business Administration , or a related discipline.
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Preferred Candidate Profile

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- 1–2 years of relevant experience , preferably with an event management/experiential marketing agency .
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- Hands-on experience in end-to-end event production and execution .
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- Proven exposure to managing large-scale events with approximately 500 attendees .
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- Strong understanding of vendor management, production planning, logistics, and on-ground operations .
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- Candidates with experience in real estate, luxury events, corporate events, brand activations, or experiential marketing will be preferred.
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📌 Event Production & Operations Executive (Bengaluru)
🏢 Century Real Estate
📍 Bengaluru