Job Description

We're Hiring: Front Office Executive / Receptionist

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We are looking for a Front Office Executive / Receptionist who will be the face of our office and play a key role in creating a professional, welcoming, and well‐organized workplace.

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Role Overview

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As the first point of contact for visitors and employees, you will ensure seamless front‐desk operations while providing strong administrative and coordination support across the office.

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Key Responsibilities

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Front Desk & Visitor Management

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- Greet and assist visitors, clients, and employees with professionalism and warmth
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- Manage visitor check‐in/check‐out in line with security protocols
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- Handle incoming calls, emails, couriers, and mail
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- Maintain a clean, organized, and presentable reception area
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- Remain composed and professional during high‐traffic hours
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Office Administration & Coordination

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- Conduct daily office rounds and coordinate with housekeeping
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- Schedule and coordinate meetings and meeting room readiness
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- Perform data entry, record management, and document preparation
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- Coordinate with vendors for office maintenance, supplies, and services
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- Monitor and reorder office stationery, magazines, and inventory
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Financial & Inventory Management

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- Manage petty cash with 100% accuracy and prepare monthly reconciliation reports
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- Conduct weekly inventory checks and raise purchase requests
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HR & Employee Engagement Support

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- Maintain employee birthday data and share weekly announcements
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- Prepare monthly attendance reports for HR
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- Print recognition certificates (Employee of the Month, Team Awards, Leadership Awards)
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Current Joiner & Event Support

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- Support new hires with greetings, induction coordination, and kit handover
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- Assist with office events, including setup, AV coordination, refreshments, and décor
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Qualifications & Skills

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Qualifications

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- Graduation (any discipline) – mandatory
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Skills & Competencies

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- Excellent communication and interpersonal skills
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- Fluency in English and Kannada (mandatory); basic Hindi preferred
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- Strong organizational and multitasking abilities
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- High attention to detail and accuracy
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- Customer‐focused and professional demeanor
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- Basic proficiency in MS Office and office management tools
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📌 Front Office Executive / Receptionist (Kannada & English Speaking) (Bengaluru)
🏢 Nes Fircroft
📍 Bengaluru